Satisfactory Academic Progress for Financial Aid
To qualify for federal financial aid a student must be making satisfactory academic progress (SAP). Federal financial aid includes federal loans, the Pell Grant, and the TEACH Grant.
Military and Uniformed Public Servants can review available accommodations to standard polices that resulted from qualifying service obligations here.
SAP for financial aid is monitored on three standards:
- Qualitative: Cumulative GPA in your level of study (undergraduate, graduate, doctorate, etc.)
- Quantitative: Successful pace of completion of a minimum of 50 percent of all credits attempted in your academic transcript level in graduate/professional programs, and 67 percent of all credits attempted in the undergraduate level.
- Max time-frame: 150% of the normal timeframe for your specific program. For example, the maximum timeframe is 3 years for a 2 year Associate degree program.
- Financial Aid Satisfactory Academic Progress is not the same as academic progress required for graduation.
- Being declared ineligible for financial aid does not mean you have been academically dismissed from Regent.
- Any appeal of ineligibility is good for only one term. SAP must be reviewed each term. Approval of an appeal will place the student on financial aid probation for the next term of enrollment.
- No private loan funds, federal loans or grants may be paid to your account for a subsequent term until AFTER grades for the probationary period have been reviewed and your status determined to be satisfactory.
- Failure to meet the minimum standards again after an appeal was approved will place a student in ineligible status again.
Students wishing to appeal an ineligible status must complete a SAP Appeal form. The appeal process requires the submission of the following items:
- The completed SAP Appeal form for the current academic year.
- During completion of the SAP Appeal form, you will answer questions that assist in the creation of an “SAP plan.” The SAP plan is designed to outline both the extenuating circumstances that lead to SAP ineligibility status and what steps will be taken to return to minimum standards. Answering all questions on the form is necessary. If a probation period is granted, the student must meet the terms of their academic plan or otherwise regain SAP eligibility status. Note: Documentation submitted in support of an appeal must meet the Financial Aid Third Party Documentation Policy requirements outlined here.
Once students complete the SAP Appeal form and attach all necessary, supporting documents, it must be submitted to the Student Financial Aid Office. Listed below is very important SAP information:
- Satisfactory Academic Progress (SAP) is not the same as academic progress required for graduation.
- Being declared ineligible for financial aid does not mean you have been academically dismissed from the university.
- An appeal approval is effective for a single semester. SAP will be reviewed after each semester.
- Federal aid will not disburse until after grades are reviewed for your warning or probation semester.
- Appeal approvals will place students on financial aid probation for the next semester of enrollment.
- Failure to meet the requirements of an approved academic plan will result in federal aid ineligibility for subsequent semesters.
Please contact us at 757.352.4385 if you have any additional questions about the SAP Appeal process.
A student must be in an admitted/enrolled status as a regular student in a degree program and making satisfactory academic progress toward a degree in order to be considered for participation in financial aid programs (federal and/or private) administered through Regent’s Student Financial Aid Office. Making satisfactory academic progress, for these purposes, means that a student must maintain a minimum prescribed cumulative grade point average (GPA) defined by the school, as well as proceed through the program at a pace leading to completion in a specified time frame.
SAP Notification: Satisfactory progress is measured at the end of each academic semester. Students who fail to meet SAP standards after the semester review will be notified by letter and/or email. The Student Financial Aid Office sends printed and/or digital communication to students corresponding directly to their SAP status (i.e., Financial Aid Warning, Financial Aid Ineligibility). Students who submit an appeal will be notified after appeal review with a letter detailing the appeal decision.
A student achieving at least the minimums specified below will be considered to be making satisfactory academic progress.
- Minimum Cumulative GPA of 2.0 for B.A./B.S. and A.A.
- Minimum Cumulative GPA of 2.0 for J.D., and LL.M.
- Minimum Cumulative GPA of 2.5 for M.DIV., M.T.S., M.A. in Practical Theology and M.S. in Cybersecurity
- Minimum Cumulative GPA of 3.0 in all other programs in the student’s current academic program transcript level
Successful pace of completion* of 50 percent of all credits attempted at a particular transcript level of graduate and/or professional programs of study (e.g., general graduate, law, M.Div., etc.), and 67 percent of all credits attempted at the undergraduate programs transcript level:
“Successful completion” is defined as credits finished with grades other than an F, I, IP, W, WF, WX, FX, NP, NG or AU at the time grades are posted for the term being reviewed and/or when the satisfactory academic progress review for the prior term is made.
For students enrolled in a master’s, or the juris doctorate program, the student has been enrolled for no more than five calendar years from the beginning of the semester in which the program was initially begun, including periods of non-enrollment.
For students enrolled in doctoral and M.Div. programs, the student has been enrolled for no more than seven calendar years from the beginning of the semester in which the program was initially begun, including periods of non-enrollment.
For students enrolled in an undergraduate degree program the time frame cannot exceed 150 percent of the published length of the program, which is measured in attempted credit hours, based upon the number of credits offered at Regent for the program. Therefore, the maximum duration of financial aid eligibility for students in this program is 180 attempted credit hours at Regent counted from the term/period the student originally begins the program, not to exceed six calendar years from the beginning of the initial term/period including period of non-enrollment.
Students must be in otherwise good academic standing with Regent (as defined by Regent’s academic policies). A student placed on academic probation is automatically on financial aid warning.
In the event that a student fails to meet any of the above criteria at the end of an academic semester/term, the student will be placed on “Financial Aid Warning” for the immediately following period of enrollment. That is, a student in this category may receive financial aid for the next term of enrollment, but must meet the above stated minimums by the end of that time period. The second time that a student fails to meet one or more of the requirements, the student will no longer be making satisfactory progress for financial aid purposes. As a result, he or she will be ineligible for financial aid offered through the Student Financial Aid Office, including federal and private loans, scholarships, etc., for the following academic term in which the student may enroll.
EXCEPTION: Students who exceed 150 percent of the published length of their program will not be given a Financial Aid Warning semester; they will go immediately into financial aid ineligibility and must complete a SAP appeal at that time.
If a student is found to be ineligible for financial aid because satisfactory progress requirements were not met after a warning period, the student may appeal this decision to the Student Financial Aid office. Reasons for appeal may include such extenuating circumstances as military deployment, prolonged illness, hospitalization, death of an immediate family member, etc. The appeal must be in writing and indicate the reasons why the minimum requirements were not met; what has changed in the student’s circumstances that would make it possible for him or her to achieve Satisfactory Academic Progress during this term; and what will be his or her SAP plan to comply with the minimum academic standards.
The Student Financial Aid Office will review appeal and determine whether suspending aid is justified. The student will then be advised, in writing, of the decision.
Note: Student Financial Aid reserves final authority in SAP appeal decisions. If the appeal is approved, the student will be placed on financial aid probation.
SAP appeal forms received without appropriate supporting documentation, or appeals that contain or reveal conflicting information, will be not be reviewed until either all documentation is received or the conflicting information is resolved.
The Student Financial Aid Office will, at their discretion, select supporting documentation for authenticity verification. When a document is selected for authenticity verification a request is sent to the original issuing entity to confirm the contents are a true and accurate reflection of the document in their records. Document tampering or falsification of records submitted to obtain access to federal funds will be referred to the Department of Education’s Office of the Inspector General, as required by law.
To reestablish satisfactory progress after being terminated from aid eligibility, a student must improve his or her academic standing to meet the designated standards.
When a course is repeated, the last grade points and credit hours earned replace the previous grade points and credit hours in computing the grade point average. Please refer to the university catalog for the method in which repeated courses in the School of Law are calculated.
Courses that transfer students took at previous institutions prior to attending Regent are counted as both attempted and successfully completed credits for financial aid purposes. The grades from the courses are not considered in the GPA calculation per the university’s academic policy.
Students studying under approved consortium agreements will receive their SAP assessment once grades from courses taken at Regent University are available. Consortium credit hours will be considered in the next regularly scheduled SAP assessment according to the transfer policy once they have been evaluated.
A student granted a grade of In Progress (IP) or Incomplete (I) in a course will receive their SAP assessment at the regularly scheduled interval. Assessments will not be delayed as a result of approval for a course extension. Incomplete and in progress grades negatively impact a student’s completion rate for SAP assessment purposes.
Periods of Non-Enrollment
Periods of non-enrollment in a particular degree program have no effect on a student’s SAP upon reentering for these purposes, except that the maximum five- to seven-year time limit still applies (as described in “Minimum Requirements” above). Any exceptions to the time limit due to periods of non-enrollment must be appealed to the Financial Aid office. See Appeal Procedures above.
Joint Degrees and Multiple Degree Programs
A joint degree student or student enrolling in multiple degree programs at different academic transcript levels (e.g., law and business, or a Master of Divinity degree program and a Master of Counseling degree program, etc.) will be evaluated for SAP based upon each transcript level. Failure to meet the standards on either academic transcript level will classify the student as not making satisfactory academic progress for financial aid purposes.
Students having academic records in multiple programs at the same transcript level will be evaluated based upon all grades at that level, regardless of current enrollment status in any of the programs. It is vital that students monitor their classification in each academic program to ensure accurate representation of their intended degree plans, especially as it relates to satisfactory academic progress for financial aid purposes.
The maximum time limits as defined under “Minimum Requirements” above are still applicable to students in joint degree and/or concurrent multiple degree programs.
NOTE: The SAP policies are for financial aid purposes. They are required to ensure that recipients of federal student aid and other aid administered by the Student Financial Aid Office are meeting qualitative and quantitative progress toward their degree as required by program regulations and policies. A particular scholarship, grant, etc., offered through your school might have different individual award eligibility requirements unique to that particular award.
Part of the SAP appeal process includes a review of undergraduate students’ borrowing histories. This information is housed at the U.S. Department of Education’s National Student Loan Data System (NSLDS). The Student Financial Aid office strongly encourages them to review the information therein.
At the time of admission, undergraduate students must supply Regent University with all transcripts from their prior college work. Occasionally, reviews of NSLDS records show discrepancies between student-reported enrollment history and enrollment history reported by lenders to the U.S. Department of Education. After a thorough review, and per the discretion of the director of Student Financial Aid, this information may be considered fraudulent and can be grounds for immediate dismissal from Regent University