After you receive event approval from Admin Services, adminservices@regent.edu, for your event, you may send your poster to Copy Services, copies@regent.edu, for printing. Remember, there is a fee for printing and your organization is responsible for payment. They can hang these posters around campus for you upon request, with the exception of student housing.

To hang flyers in student housing, you must receive the digital stamp of approval from Student Engagement on your PDF. Submit your PDF via email to studentengagement@regent.edu. Upon approval, you may take your printed copies of the stamped poster to the housing office for an RD’s stamp of approval. You may only hang these posters in designated bulletin areas.

You may not post posters amongst hall decorations or on residents’ cars or personal housing assignments. Flyers hanging in student housing without approval from both Student Engagement and Residence Life will be removed.

All student organizations have an email address ending in @mail.regent.edu. If you are unsure what your organization’s email address is, please contact the Student Engagement Team.

Please reach out to your organization’s previous President. If they are unreachable or do not have it, reach out to the Student Engagement team.

The university has approved Instagram for student organizations. Please do not create other accounts or promote on other platforms.

Please contact University Marketing for details on training location and schedule.

Your social media/marketing chair is required to attend these monthly meetings.

Your event must be approved by Admin Services before it is posted or announced on social media. Additionally, all content must follow guidelines set by University Marketing. Individual post approval is not required.

Regulations from University Marketing on colors, logos, and related guidelines can be found on the University Marketing page.

If you are using university funds, you must show where Regent’s tax exemption applies. Some options include Walmart, Dollar Tree, Amazon, and BJ’s Wholesale. If you are utilizing non-university funds, you can shop anywhere. If you have funds in your student organization account, please work with your student organization advisor for approval of reimbursement.

After your event is approved, contact adminservices@regent.edu to request a BJ’s gift card for your organization to use. They will need to know how much budget you have been approved to spend and will also require your faculty advisor’s approval on the budget.

No, you can go shopping at any point you choose.

No.

To have off-campus food catered to events (with the exception of BJ’s Deli/Bakery), you must receive an up-to-date Certificate of Insurance (COI) from the restaurant you wish to cater from. This COI can be sent to your faculty advisor, who will forward it to the purchasing department for approval and filing. The purchasing department will notify you if you are approved to purchase from the restaurant. No purchases may be made until the COI is approved by purchasing.

No, you may not prepare food yourself in your own kitchen to be served at events. All food purchases must be done through the university or be pre-prepared items.

If the university is closed for weather, a holiday, or any other reason, your event is cancelled. You will be notified by Admin Services in the event of inclement weather cancellations to assist with rescheduling.

No, you may work with your faculty advisor to find storage space.

For on-campus event requests, it is recommended that you submit them 3 to 4 weeks before your desired event date to allow time for approval and advertising. For off-campus events, please contact Student Engagement for the recommended submission window. If either event involves fundraising, the fundraising form should be submitted and approved before requesting your event.

If your organization is affiliated with a national organization, you may receive funding from that national organization. If you are not affiliated with a national organization, you are permitted to raise funds through fundraiser events. Student Engagement does not give any funding to student organizations.

Please contact Student Engagement for information on fundraiser limits.

Student organizations must submit the fundraiser request form and receive approval before submitting their on/off-campus event application.

For student leaders needing to step down from their responsibilities mid-year, please work with your faculty advisor to find another student to fill your position. Notify Student Engagement of this change so that they can facilitate the transition and provide any mandatory training materials required.

Current board members should transfer all documents important to the organization’s longevity and success to the student organization’s email address. Current board members should meet with their incoming counterparts, and incoming Presidents should attend mandatory trainings with Student Engagement. In the Fall, Student Engagement will work with student organizations to complete MANDATORY Charter Renewal. This must be submitted and approved for your organization to be active with the University.