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Commencement Frequently Asked Questions

Ceremonies and Logistics

Regalia

Guests

Diplomas and Miscellaneous

 


 

When are the commencement and commissioning ceremonies?

Commencement is Saturday, May 3, 2014, and the processional will begin promptly at 9:25 a.m. Graduates need to arrive no later than 8:45 a.m. for the line-up. Please allow for traffic in your travel time, as the roads leading to Regent are always congested on the day of Commencement. Graduates and guests should also allow ample time to go through security checkpoints that will be set up throughout the Regent campus.

Each school will conduct individual commissioning activities prior to Commencement.

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How long does commencement last?

We anticipate that the ceremony will last until approximately 11:30 a.m.

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Where will commencement be held?

The ceremony will take place on the Library Plaza of the Regent campus. In the event of inclement weather, the alternate site is Rock Church, which is located about 3 miles from Regent, at 640 Kempsville Road, Virginia Beach, Va.

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Where do I park?

The main parking area will be in the lot south of the Communication building on Centerville Turnpike (Lot L on the campus map). Guests are asked to enter the campus from the Centerville Turnpike entrance, where they will be directed to available parking areas. Shuttle buses will be available to transport guests from these sites to the shuttle stop closest to the Library Plaza. Persons with disabilities displaying a Handicapped license plate or hangtag may park in the Robertson Hall (RH) lot. The library lot will be reserved for commencement staff only. Please follow the instructions of the parking attendants in all open Regent and Founders Inn lots. Regent Village residents are asked not to drive. Shuttles will run between the Village and the Library for your convenience, beginning at 8:00 a.m. and running every 5 minutes.

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How will I know if the commencement ceremony has been moved to the alternate site?

If the weather is questionable, call the Regent Hotline at 757.352.4777 for a recorded message or go to the Regent website. Guests at The Founders Inn and Spa will be given a written notice at their doors.

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Will there be flowers or other graduate gifts available for purchase at commencement?

Flowers and T-shirts featuring the graduates names will be available for purchase on site at Commencement through the Student Activities Board. If you wish to pre-order your graduate's favorite color arrangement and T-shirt size, please click here opens in new browser window. Questions can be directed to the Student Activities Board.

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How do I RSVP for commencement and my commissioning ceremony?

The RSVP deadline has passed and students are no longer able to RSVP for Commencement 2014 via Genisys. To RSVP, please complete the RSVP Formopens in new browser window and send it to the Registrar's Office ASAP. Please note that we cannot guarantee seating near your school's graduates for anyone submitting an RSVP after April 15. Emails from students cannot be accepted as RSVPs unless accompanied by the signed RSVP Form.

You must RSVP for your commissioning service separately. Commissioning dates and times are determined by the individual schools.

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I am a graduate with a special need. Do I need to request accommodations?

If you are a graduate with a special need, please complete the Special Accommodations Form opens in new browser window and return it to the Registrar's Office as soon as possible. We may be unable to accommodate requests received less than three weeks prior to Commencement.

Attendants will be on hand at each parking area during commencement. Commencement parking for persons with disabilities and those with limited mobility will be available at the Robertson Hall lot (closest to the ceremony site), and anyone with a handicap hang tag, decal, or license plate will be allowed entrance by the parking attendant.

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When and where is my school’s commissioning service?

The Registrar's Office does not handle commissioning services nor do they accept RSVPs for commissioning services. Also, please note: you must RSVP for commissioning and commencement separately. To find out about your school's commissioning services, click here opens in new browser window.

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May I wear my own cap and gown for the graduation ceremonies?

No. All graduates must purchase and wear the standard regalia offered by a regalia company of the university's choice (Oak Hall). In addition to regalia, men should wear a shirt and tie but no jacket and ladies should wear dresses or skirts and comfortable shoes (heels or flats). Comfortable shoes are essential for graduates as there will be significant periods of standing. Please be advised that men will need to remove their caps during prayer.

Graduates may not carry handbags or other personal items, banners, placards, etc. A small camera is permissible. Please keep in mind that you will not return to your initial seat after you cross the stage.

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May I wear my honor society insignia?

Undergraduate Latin honors recipients will be awarded an honor stole to wear with their regalia. Additionally, students who have served in elected positions for either the Council of Graduate Students or Regent Undergraduate Council may wear the recognition cords provided by the university. Members of the following university-sanctioned academic honor societies may wear their organization's approved honor cord only - no additional pins, tassels, stoles, medallions or other insignia are permitted. Honor Society students are responsible for ordering their own cords. 

Approved honor societies: Alpha Phi Sigma, Beta Phi, Chi Sigma Iota, Phi Alpha Delta, Pi Sigma Alpha, Psi Chi, Sigma Tau Delta

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When and how should I order my regalia?

Graduates must wear the standard regalia from Oak Hall. The Oak Hall website is no longer open for regalia orders. For approved graduates who did not order online, extra regalia will be available for purchase during the pick-up dates and times listed below. We will not "reserve" regalia for those who did not order from the Oak Hall website. Payment for regalia may be made by check (made out to Oak Hall) or cash.

Pick-up dates, times, and location are as follows:
Wednesday, April 30, 10:00 a.m. - 7:00 p.m., Fountain View Room, Regent Ordinary
Thursday, May 1, 10:00 a.m. - 7:00 p.m., Fountain View Room, Regent Ordinary
Friday, May 2, 8:00 a.m. - 5:00 p.m., Fountain View Room, Regent Ordinary

You may also order announcements and other graduation related items online from Herff Jones opens in new browser window. Go to the Regent Bookstore opens in new browser window website and scroll to the bottom, then click on "Design Your Diploma Frame" for information on ordering diploma frames.

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Will my regalia be shipped to me?

No. Regalia (caps, gowns, hoods and tassels) must be picked up at the Regent University campus. You must present a picture ID to pick up your regalia. Regalia will only be released to someone other than the graduate if the graduate has submitted prior written consent to the Registrar's Office. Emailed consent must be sent from the graduate's Regent email account.

Pick-up dates, times, and location are as follows:
Wednesday, April 30, 10:00 a.m. - 7:00 p.m., Fountain View Room, Regent Ordinary
Thursday, May 1, 10:00 a.m. - 7:00 p.m., Fountain View Room, Regent Ordinary
Friday, May 2, 8:00 a.m. - 5:00 p.m., Fountain View Room, Regent Ordinary

Regalia may also be picked up the morning of Commencement, beginning at 8:00 a.m.; however, you are strongly encouraged to pick up your regalia in advance.

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What should I wear under my regalia?

Men should wear a shirt and tie but no jacket and ladies should wear dresses or skirts. All graduates should wear comfortable shoes (heels or flats). Graduates spend a significant amount of time standing. Please be advised that men will need to remove their caps during prayer.

Graduates may not carry handbags or other personal items, banners, placards, etc. A small camera is permissible. Please keep in mind that you will not return to your initial seat after you cross the stage. Graduates will be shaking hands, receiving a scroll, and having a picture taken while crossing the stage, so we ask that you leave personal items with one of your guests.

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What are Regent University's colors?

Regent University's colors are kelly green and royal blue.

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How many guests may I invite?

For commencement, there is no limit and tickets will NOT be issued; however, seating is on a first-come, first-served basis so guests should arrive early. Please contact your school for information on the number of guests you may invite to your commissioning service.

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Will there be overflow seating?

Guests will be able to view the ceremony via closed-circuit TV in Robertson Hall (family-friendly) or the Divinity Chapel. Signs will be present in the lobbies of both buildings.

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My grandparents are coming to commencement, and they can't take the heat. What kind of arrangements will be made for them?

Elderly guests may prefer to view the ceremony indoors via closed-circuit TV in Robertson Hall or the Divinity Chapel.

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Will there be an interpreter for deaf guests?

Yes. Regent provides an interpreter and special seating for deaf guests at the commencement ceremony. Seating for the deaf is located to the right of the graduate seating (when facing the stage) and will be labeled.

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My family member has a special need. What information do I need to tell them?

Attendants will be on hand at each parking area during commencement. Commencement parking for persons with disabilities and those with limited mobility will be available at the Robertson Hall lot (Lot “B,” closest to the ceremony site) and the Divinity Building lot (Lot "N"), and anyone with a handicap hang tag, decal, or license plate will be allowed entrance by the parking attendant. Shuttles will be available to transport graduates and guests who park in the main visitor parking lot (Lot “L” by the Communications building) to the shuttle stop closest to the ceremony.

Guests with disabilities or limited mobility may sit in any of the guest seating areas. All chairs are easily moved to accommodate wheelchairs and ushers will be moving through the seating areas to assist guests as needed. Guests may also watch the ceremony on closed-circuit TV Robertson Hall or the Divinity Chapel.

After the Commencement ceremony, golf cart stations will be set up to help transport guests requiring special accommodations. The locations will be clearly labeled.

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My guests are bringing children. What information do I need to tell them?

Regent welcomes families to commencement, and guests with children may sit in any of the guest seating areas. All chairs are easily moved and ushers will be moving through the seating areas to assist guests as needed. We do ask that guests be careful not to block the aisles with strollers.

Guests with children may also watch the ceremony on closed-circuit TV in Robertson Hall. In addition, Robertson Hall will have a family-friendly room for children who may need some space to move, as well as a room for mothers and infants. There will signs in the lobby to indicate where to go.

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Where/how can I reserve hotel rooms for my family?

Reservations for The Founders Inn, located on the Regent University campus, may be made by calling 757.366.5700 or 1.800.926.4466. Read more about The Founders Inn here. Additionally, a list of nearby hotels is available for the convenience of Regent graduates and their families.

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How can I make lunch reservations for my guests at The Founders Inn?

SWAN TERRACE LUNCHEON: The Swan Terrace Restaurant at The Founders Inn and Spa offers a luncheon buffet (including an extensive selection of hot entrees, a salad bar, soups, composed fresh salads, a wide variety of desserts, and beverages) beginning at 11:00 a.m., to graduates, their families and guests following commencement. The price of the lunch buffet is $24.95, plus tax and gratuity (children 5-12 are half-price, 4 and under are free). Reservations are required and can be made by calling 757.366.5700. Be sure to make reservations early.

REGENT ORDINARY: The Regent Ordinary in the Student Center will be open from 7 a.m. until 1:30 p.m. on Commencement Day serving a variety of breakfast, beverages, and luncheon items. For additional information, please contact Regent Ordinary by telephone at 757.352.4924 or via email at ordinary@regent.edu.

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How do I order announcements and my diploma frame?

Commencement announcements and class rings can be ordered through Herff Jones opens in new browser window. For information on ordering your diploma frame, go to the Regent Bookstore website and scroll to the bottom, then click on "Design Your Diploma Frame" for information on ordering diploma frames.

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What are the dimensions of my diploma?

Doctoral and Juris Doctor diplomas are 15"x20". The diplomas for bachelor's and master's programs, the Ed.S., the LL.M., and all certificate programs are 11"x14". The A.A. diploma is 8.5"x11". All diplomas are printed in portrait (vertical) orientation.

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Will I receive my diploma at commencement?

No. Degrees are posted after final grades are issued and verification of all graduation requirements has been completed. Students receive an automatic email notification when their degree is posted. Final transcripts are sent once your degree is posted, and diploma orders are submitted on the last business day of each month. Diplomas are sent directly to the graduate from the printer and typically take 4-6 weeks from the date of the order to arrive.

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I have other diploma-related questions. Where should I look?

Please visit the Registrar's Office website for more diploma information.

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How may I let my friends and family back home know about my graduation from Regent University?

Submit the Graduation News Release online form.

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What is the best way to stay in touch with the university after graduation?

You can reach the Alumni Relations office by phone at 757.352.4122 or by email. You can also stay connected by registering with the Regent online community.

All pending graduates currently have access to www.regentalumni.org. The community provides students and alumni with social networking tools, job listings, alumni directories, and other resources. To start taking advantage of these tools, please visit the website and follow the instructions for first time login. If you have any issues or need assistance please contact Michelle McGrath at mmcgrath@regent.edu or 757.352.4122.

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