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Special Event Set Up Form

  1. Please be sure you have received an official Room Reservation confirmation from the appropriate office before completing this form to request set up items
  2. Read the Special Events Policy & Procedures
  3. Submit this form 30 days prior to faculty/staff event date; 15 days prior for student organization. $100 late fee will be assessed for non-compliance.
  4. New requests or changes to previous requests will not be processed or accepted 7 days before the event date.
  5. All event coordinators are responsible for insuring all trash is properly disposed of following indoor and outdoor events. A $50 trash fee will be assessed for non-compliance.
  6. If inclement weather arises, either before or during a scheduled event and set up items have been provided, all rental items requested for campus outdoor events must be secured indoors immediately by the hosting event coordinators. Failure to comply will result in a $50 fee and possible fees for damage and/or replacement cost. All outdoor events are required to secure items indoors at the conclusion of the event, unless accommodations have been prearranged with the housekeeping office.
  7. To view all costs associated with the Set Up Form, please view the entire fee schedule here.

All fields marked with an * are required

Special Event Request
  1. Yes
  2. A maximum of 3 hours prior to the event start time is acceptable and is at the discretion of the Housekeeping staff. Exceptions will be considered based on scope of event and feasibility.
  3. Yes No
  4. Yes No
  5. Yes No
  6. Yes No

  7. Housekeeping

  8. Yes No
  9. (if Yes, you must complete a request at http://www.regent.edu/workorder and select the “housekeeping” icon):

  10. Yes No
  11. a. (Special Project Time Sheet Pre-approval required, GO TO MYREGENT PORTAL and select HR forms)
    b. (Typically this is required for for outdoor events or a Saturday event following a large Friday event in LIB Atrium or RH MCR/Lobby)


    RENTAL ITEMS REQUESTED:

  12. $
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  46. $
  47. $
  48. Please review your selections to ensure all needed items are noted. Housekeeping will only place what is noted. Each event coordinator must make sure they have planned well and requested accurately. No changes are permitted 7 days before the event date.

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