Imagery of Regent people and campus

Special Event Set Up Form

  1. Please be sure you have received an official Room Reservation confirmation from the appropriate office before completing this form to request set up items
  2. Read the Special Events Policy & Procedures
  3. Submit this form 2 weeks prior to event date or there will be a $50 late fee assessed.
  4. All event coordinators are responsible for insuring all trash is properly disposed of following indoor and outdoor events. A $50 late fee will be assessed for non-compliance.
  5. All rental items requested for outdoor events held on campus after business hours must be secured indoors at the conclusion of the event by the event coordinator. Failure to comply will result in a $50 fee and possible fees for damage and/or replacement cost.

Cost for Rentals

Rental Fees:
Six-foot tables (rectangle or round) $4.00 each
Six-foot x eighteen-inches narrow table $4.00 each
36-inches in diameter stand-up cocktail table $6.00 each
Banquet Chairs $1.50 each
Folding Chairs $1.00 each
White linen tablecloths (rectangle) $3.00 each
White linen tablecloths (round short length) $3.00 each
White linen tablecloths (round floor length) $5.50 each
White linen tableskirts $5.00 each
New item: We now have 18 Black or White floor length cloths for the cocktail tables $5.50 each
Labor Fees:
Set-up/Take-down $10.00 per man hour (during business hours: Mon.-Fri., 8:00 a.m.-5:00 p.m.)
Set-up/Take-down $15.00 per man hour (after hours, weekends, or holidays)

all fields marked with an * are required

Special Event Request
  1. Yes
  2. A maximum of 3 hours prior to the event start time is acceptable and is at the discretion of the Housekeeping staff. Exceptions will be considered based on scope of event and feasibility.
  3. Yes No
  4. Yes No
  5. Yes No
  6. Yes No

  7. Housekeeping

  8. Yes No
  9. (if Yes, select which level of service):

  10. Yes No
  11. Yes No
  12. Yes No
  13. a. (Special Project Time Pre-approval required)
    b. (Typically this is required for Saturday event following a large Friday event in LIB Atrium or RH MCR/Lobby)


  14. Yes No
  15. Yes No
  16. RENTAL ITEMS REQUESTED:

  17. $
  18. $
  19. Yes No
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