for a Regent-Hosted Outside Group Event
For special event areas on the campus, complete the Facility Use Application and submit to Administrative Services (email@example.com) for consideration for room rental. For areas in the Performing Arts Center, contact Wendy Decker (firstname.lastname@example.org, 757.352.4298) to inquire about availability and fees. For areas within the Ordinary, complete the Facility Use Application and submit to Heather Duncan (email@example.com, 757.352.4103).
Receive approval email.
For special event areas on campus, work with Administrative Services for details of your event; for areas in the Performing Arts Center, work with Wendy Decker, director of the performing arts center. If using Ordinary space, work directly with Chef Dan Murphy.
Consult the Events Manual for Outside Group Events for information on various aspects of your event.
For special event areas on campus, complete event itinerary/schedule; forward to Administrative Services.
Email campus map to all guests; instruct them to enter through the Centerville entrance and park in Parking Lot L, which is approved visitor parking.
For library atrium or RH lobby events, do two-week advance walk-through with Administrative Services; finalize set-up.
Check out keys for rooms/kitchens/atrium lighting from Administrative Services.
Decorate event area/complete the set-up.
After event, clean-up/take out trash. Follow instructions given by Regent contact.