Employee Reimbursement

If your employer provides you with a tuition reimbursement benefit, you probably fit into one of the following two categories:

1. Your employer reimburses you for your tuition prior to the beginning of the semester or pays Regent University directly. If this is you then your responsibility is to ensure that your tuition payment is made or that your company’s tuition voucher is submitted to the university’s Business Office by the payment deadline of each semester. Please register for your courses and start the reimbursement/payment process with your company as early as possible to meet the payment deadline. Failure to submit payment or the necessary paperwork to the Business Office by the published payment deadline will subject you to a $100.00 late fee. It is your responsibility to follow up with both your company and the Business Office to ensure that these things have been processed by the deadline. Please direct any questions regarding your payment arrangements to the cashiers.
2. Your employer reimburses you for your tuition costs after the completion of a given semester. If this is you then you may want to utilize the Employer Reimbursement Deferment Plan explained below.

Most employers who provide tuition reimbursement reimburse their employees after they have completed their courses and received their grades for a given semester. As a service to our employer-reimbursed students, Regent University allows such students to defer payment for a given semester until 30 days after the end of the semester.

Students choosing to defer any part of their tuition payment under this plan are required to submit the online employer reimbursement deferment form (see below) to the Business Office prior to the start of each semester and will be charged a $45.00 fee to set up their deferment.

Students can pay with a check, cash, money order or credit card as long as the payment is received by the Business Office by 30 days after the end of the semester in which the employer reimbursement deferment plan option was utilized. The Business Office accepts Mastercard, Discover or Amex credit cards.Students who use a credit card are responsible to charge their own credit card by the payment deadline. The payment deadline date is designed to give students ample time to receive their grades from the Registrar’s Office and to process their reimbursement with their employer.

IMPORTANT: Regent University maintains the right to revoke a student’s tuition deferment privileges if their payment is not made by the payment deadline. Students will be immediately dropped from their classes for non-payment at this time and will be charged a $100.00 late payment fee.

Students whose companies reimburse less than 100 percent of tuition can only defer payment on that portion of their tuition that will be covered by their company. The student is responsible to set up other satisfactory payment arrangements for the remainder of the tuition balance by the payment deadline (e.g., full payment, TIP, loans). Please note if you withdraw from classes after the 100 percent or 50 percent refund periods in a given semester, you are still obligated to make payment of your entire balance by the payment deadline regardless of forfeiting tuition reimbursement from your employer.

1. Send a copy of your employer’s tuition reimbursement policy via email attachment to Regent Business Office at studentaccounts@regent.edu prior to the payment deadline of the first semester in which you desire to start the plan. Once we have your policy on file, you will not need to submit it again provided your employer’s reimbursement policy does not change. If there is a change in the policy, or you happen to change employers, you will need to submit an updated policy.
2. Submit the online Employer Reimbursement Deferment Form prior to the payment deadline of EACH semester in which you desire to participate in the plan. The Business Office will need to obtain the following information from you at that time:
   • First and last name
   • Personal contact information (email, home phone, work phone)
   • Company name
   • Genisys/Student ID number
   • In the Comments section, request a copy of your tuition invoice from the Business Office. Keep this invoice on file until the time your employer requests it for reimbursement.
3. Send an Authorization to Release Student Records Form to the Registrar’s Office as an email attachment to registrar@regent.edu or you may fax the form to 757.352.4033 to request your grade report to be mailed to you at the end of the term. NOTE: Grade mailers will no longer be automatically mailed to students now that grades can be viewed online through GENISYS.
4. Please direct any questions regarding your employer reimbursement deferment to the cashiers (Toll Free: 877.850.8434, Phone: 757.352.4059, International Phone: 877.386.9525, Fax: 757.352.4342).