GoArmyEd Course Planner

GoArmyEd Course Planner

GoArmyEd released a Course Planner that was implemented on March 29, 2014 for Army students receiving Federal Tuition Assistance (TA) through the GoArmyEd portal. The Course Planner is a tool that allows you to list the courses that must be taken to complete your selected degree plan.

Previously, Army Education Counselors manually validated each TA request against a student’s degree plan posted to their eFile. Now, the GoArmyEd Course Planner allows you to own your degree plan, which will be submitted for approval to Regent University to ensure every class contributes toward the completion of the degree. The course planner helps you monitor your progress and keep you on track towards your educational goals.

Important to Note:

  • The GoArmyEd Course Planner is required of all soldiers-students* by the end of their second course (or sixth credit hour) with their home school or nine credit hours at any school using TA. Even if there is a previously approved degree plan uploaded to the student’s GoArmyEd eFile, completion of the Course Planner is required. After the second course, all enrollments will be processed through the GoArmyEd Course Planner.
  • If you already have an official degree plan, completing the Course Planner should take no more than 30 minutes. After the Course Planner is completed and submitted for approval, it will route to the school or Army Education Counselor for approval. Approval may take several days to process.
  • Plan ahead! After completing six semester hours, you will not be able to request additional TA until a Course Planner is completed and approved. If the Course Planner is approved including all courses needed to attain a degree, another is not needed again unless modifications are made to the plan.
  • Resource links are provided below to assist with this process. Please take a moment to review the documents, which should answer the majority of your questions.

What are the basic steps I need to complete the Course Planner?

  • You must first upload your degree plan to your Course Planner.
    • Ensure you have a current official degree plan from your home school. You will be required to upload a copy of this student agreement/documented degree plan to the Course Planner if you do not already have an approved degree plan in your eFile.
    • Your official degree plan MUST reflect the current degree you are pursuing at your home school including transfer credits, prior military learning (if applicable) and ALL remaining courses you need to complete your degree. As an enrolled student, you will be able to download your personalized degree plan by accessing DegreeWorks in the Regent Portal. Contact Academic Advising if you need assistance with accessing this at militaryadvising@regent.edu.
  • Enter the number of remaining units you need to graduate (located on your degree plan).
  • Click the “Select School” button to select the school from which you plan to take a course.
  • If the course you wish to take has been uploaded to GoArmyEd by your school, you will be prompted to search for the course to add it to your Course Planner. If the school has not uploaded the course you need, manually enter the required course information.
  • Add courses required to complete your degree to your Course Planner.
  • Submit your Course Planner for approval.

Resources

How to Upload a Student Agreement in the GoArmyEd Course Planner

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1 – Uploading a Student Agreement / Official Degree Plan

1. Log in to your GoArmyEd account and select the “Course Planner…” link from your Smart Links.
The Course Planner link in the GoArmyEd Smart Links section.

 

2. Select the “Upload new Student Agreement/Official Degree Plan” link.

In the Upload Degree Plan section, enter the document title in the “Title” field. Enter a description of the document in the “Description” field and then select the “Upload Plan” button to select the document you wish you attach and upload.

The "Upload new Student Agreement/Official Degree Plan" link.

 

3. You may now add courses to your Course Planner and submit for approval.

Upload Degree Plan.

How to Upload a Student Agreement in the GoArmyEd Course Planner

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1 – Accessing the Course Planner

1. Select the “Course Planner” Smart Link under the Smart Links section of your GoArmyEd Homepage.

If you do not see the Course Planner Smart Link you are NOT required to complete Course Planner based on your chosen degree.

A Statement of Understanding is due Quarterly. If it appears, scroll down the screen and select the radio button to acknowledge that you agree to the terms of the Statement of Understanding when using Tuition Assistance and “Submit.”

The Course Planner link in the GoArmyEd Smart Links section.

 

2. The Course Planner page displays. Enter the number of units you have remaining to graduate in the “Units Remaining to Graduate” field and select the drop-down arrow to select the unit type for the “Unit Type” field.

Warning! You must complete the “Units Remaining to Graduate” and “Unit Type” fields to add courses to your Course Planner.

Note: The number of remaining units to graduate can be found on your Student Agreement/Documented Degree Plan.
The "Units Remaining to Graduate" and "Unit Type" fields highlighted.

2 – Adding Courses to the Course Planner

1. Select the “Add Course at Home School” button to have the Home School defaulted to your GoArmyEd Account. Select the “Add Course” button to add a course from a different school.

The "Add Course at Home School" and "Add Course" buttons.

 

2a. The Browse Catalog page appears. The catalog codes are organized in alphabetical order. You can use the letter selection to jump to the course you are looking for, or you can scroll through the selections to find the course you are looking for.

The Browse Catalog page.

OR

2b. The “Add Course” button takes you to the Look Up School page. You can complete the “School Name“, “City“, and/or “State” fields to search for your school.

The Look Up School page.

OR

2c. If your school does not upload courses into GoArmyEd, manually enter your course information on the Course Planner page when it displays.

 

3a. Check the box associated to the course(s) you would like to add in the “Select” column and select the “Add to Planner” button.

Check the box for the course(s) you would like to add and select the "Add to Planner" button.

OR

3b. Select the “Add to Planner” button next to each course you wish to add.

The "Add to Planner" button next to each course.

OR

3c. Manually complete the fields listed on the Course Planner.

 

4. Ensure you select the Course Usage type from the drop down. Note: There a two separate areas where you must select the “Submit” button.

Two separate areas with "Submit" buttons. Select the Course Usage type from the drop down.

 

5. Once submitted, you will receive a message indicating you have successfully submitted your Course Planner Request. Select “OK.” Note: You will receive an email when your courses have been reviewed and either approved or rejected.

Select "OK" on the successful submission message.

 

3 – Enrolling in a Course

1. From the Course Planner, select the “Enroll” button next to the class(es) you wish to enroll in.

The "Enroll" button next to classes on the GoArmyEd Course Planner.

 

2. You may view details about the course by selecting the “Class Details” button. You may also view any prerequisites and materials which may be required to complete the course. You will also see the last date you are able to drop the course and receive a full refund. Select the
Request Class” button to proceed with your enrollment.

Highlighted details about courses such as "Class Details," "Prerequisites," "Addl Materials," "Last day to Drop for Full Refund," and "Request Class."

 

3. You will see warning messages noting your enrollment is dependent upon the availability of TA Funds and may see warning messages if you are required to pay for any or all portion of the class.

A warning message about enrollment being provisional. A warning message about paying for any portion or all of the class.

 

4. If you are required to pay any portion of the course, the amount will be listed next to the YOU MUST PAY section.
If you are on Hold, you may choose to pay for all costs.
If you have any questions regarding Soldier Funded Fees, contact your Education Counselor.

The "YOU MUST PAY" section highlighted.

4 – Frequently Asked Questions

Q: Do I have to submit a Course Planner prior to enrolling into classes?
A: Yes, you will not be able to enroll in a class until the related course is entered on your Course Planner and approved. Course Planner is required once you complete six semester-hours (SH) taken at your home school or nine SH at any school (whichever comes first).

Q: How is my Course Planner approved?
A: Your Course Planner will be reviewed by either your school or an Army Education Counselor. After you have been approved for the courses listed on your Course Planner, you will be able to enroll in the approved course or courses.

Q: Can I see a history of actions related to each course?
A: Yes, select the “Action History” link on the far right hand side of your Course Planner to see all actions by all users related to a specific course.

Q: How many classes do I have to include in Course Planner?
A: In order to avoid having to resubmit your Course Planner multiple times, you should include all courses that you know are needed to complete your degree, but you must complete 50 percent in order to submit your Course Planner for approval.

Q: Am I able to edit my classes in Course Planner?
A: Yes, if courses are in Pending status, you are able to make edits on the Course Planner.

Q: Can I change my course listings once they are approved in Course Planner?
A: If you change your degree or home school you will need to submit a new Course Planner for approval.

Course Planner Overview

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Welcome to a high level Course Planner overview.

Step
1. This section covers the following important topics:
  • What is Course Planner?
  • Why is Course Planner required?
  • What do I need from my school to complete the Course Planner?
  • Where can I get help completing my Course Planner?
  • How long will it take to complete and gain approval for my Course Planner?
  • What are the basic steps I need to complete the Course Planner?
Topics covered in the GoArmyEd Course Planner overview.

2. What is Course Planner?

  • A planning tool that enables students to identify the courses they plan to take to complete their degree.
  • Courses added to the Course Planner must fulfill a requirement identified in an official student agreement/documented degree plan issued to the student by their home school.
  • The Course Planner Smart link will appear on your GoArmyEd homepage
What is Course Planner?
Sample Course Planner.
The Course Planner button.

3. Why is the Course Planner required?

  • Army Regulation 621-5 requires that Tuition Assistance only be approved for courses that advance a Soldier toward his or her degree.
  • In the past, Army Education Counselors manually validated each TA Request against Soldier degree plans posted to their eFile.
  • Course Planner automates these checks and speeds approval of your future TA requests.
  • Course Planner is required of you by the time you have completed six (6) Semester Hours with your home school or nine (9) semester hours at any school using Tuition Assistance.
  • Even if you previously had an approved degree plan uploaded to your GoArmyEd eFile completion of Course Planner is required.
Why is Course Planner required?
Regulations.

4. What do I need from my school to complete the Course Planner?

  • Before you start your Course Planner you must first ensure you have a current official degree plan from your home school. You will be required to upload a copy of this student agreement/documented degree plan to the Course Planner if you do not already have an approved degree plan in your eFile.
  • Your official degree plan MUST reflect the current degree you are pursuing at your home school including transfer credits, prior military learning (if applicable) and ALL remaining courses you need to complete your degree. Contact your school advisor if you do not have a complete degree plan from your school, as they are required to provide this to you.
What do I need for my school to complete Course Planner?
The "Upload New Student Agreement/Degree Plan" button.
Sample student agreement/degree plan.

5. Where can I get help completing my Course Planner?

  • Two Step-by-step Instruction guides are available via links on the Course Planner. Launch these training guides to follow Step-by-step Instructions on completing your Course Planner and, once approved, enrolling in a class using the Course Planner.
  • Contact your school academic advisor if you do not understand the degree plan your school provided you.
  • You will complete your degree more quickly by taking the time to fully plan with your school advisor and ensure that you have been awarded all transfer credits that you have previously earned.
Where can I get help completing my Course Planner?
The "Training Resources" section highlighted.
Questions? Contact your school academic advisor.

6. How long will it take to complete and gain approval for my Course Planner?

  • If you have an official degree plan from your school, completing the Course Planner should take no more than 30 minutes.
  • After you submit your Course Planner it will route to your school or Army Education Counselor for approval. Approval may take several days to process.
  • Plan ahead! After completing six semester hours at your home school, you will not be able to request additional Tuition Assistance until your Course Planner is approved.
  • If your Course Planner is approved including all courses you need attain your degree, you will not need to submit a Course Planner again for the remainder of your degree progress (unless you want to make modifications to your plan).
How long will it take to complete and gain approval for my Course Planner?
An approved GoArmyEd Course Planner.

7. How long will it take to complete and gain approval for my Course Planner?

  1. Get an official Student Agreement/Documented Degree Plan from your school.
  2. Select the Course Planner Smart Link on your GoArmyEd homepage.
  3. The first step on your Course Planner is to upload your degree plan.
  4. Next enter the number of remaining units you need to graduate (this should be provided by your school on the degree plan).
  5. Select the “Select School” button to select the school from which you plan to take a course.
  6. If the course you wish to take has been uploaded to GoArmyEd by your school, you will be prompted to search for the course to add it to your Course Planner. If the school has not uploaded the course you need, manually enter the required course information.
  7. Add courses required to complete your degree to your Course Planner.
  8. Submit your Course Planner for approval.
What are the basic steps to completing Course Planner?
Steps for completing the Course Planner.
8. Thank you for taking the time to view this section. If you need further assistance, view additional instructional videos and related training documents on the GoArmyEd Reference Documents Page OR Contact the GoArmyEd Helpdesk at 1.800.817.9990, 7 am to 7 pm Eastern time, Monday thru Friday.
For more assistance contact the GoArmyEd Helpdesk or view reference documents in the training resources page.