Regent University’s College of Arts & Sciences, in cooperation with the University’s Business Office, is pleased to assist students in fully utilizing their employers’ tuition reimbursement benefits. The following guidelines have been created to facilitate a clear understanding among students regarding employer reimbursement. Please take a few minutes to review these guidelines and file them in a safe place for future reference.
Which category do you fall into?
- Your employer reimburses you for your tuition prior to the beginning of the semester or pays Regent University directly. If this is you, then your responsibility is to ensure that your tuition payment is made or that your company’s tuition voucher is submitted to the University’s Business Office by the payment deadline of each semester. Failure to submit payment or the necessary paperwork to the Business Office by the published payment deadline will subject you to a $100 late fee. It is your responsibility to follow up with both your company and the Business Office to ensure that these things have been processed by the deadline.
- Your employer reimburses you for your tuition costs after the completion of a given semester. If this is you, then you may want to utilize the Employer Reimbursement Deferment Plan explained below!
Employer Reimbursement Deferment Plan
How does the Employer Reimbursement Deferment Plan work?
Most employers who provide tuition reimbursement reimburse their employees after they have completed their courses and received their grades for a given semester. As a service to our employer-reimbursed students, Regent University allows such students to defer the employer-reimbursed portion of the payment for a given semester until the 4th Friday of the following semester. In order to do this, students are required to submit the online employer reimbursement deferment form (see below) to the Business Office prior to the start of each semester and will be charged a $45.00 fee to set up their deferment.
Students whose companies reimburse less than 100% of tuition can only defer payment on the portion of their tuition that will be covered by their company. The student is responsible to set up other satisfactory payment arrangements for the remainder of the tuition balance by the payment deadline (e.g., full payment, TIP, loans).
What do you need to do to utilize the Employer Reimbursement Deferment Plan?
- Email a copy of your employer’s tuition reimbursement policy to the College of Arts & Sciences office of student support services.
- Submit the secure online Employer Reimbursement Deferment Form prior to the payment deadline of EACH semester in which you desire to participate in the plan. In the Comments section, request a copy of your tuition invoice from the Business Office. Keep this invoice on file until the time your employer requests it for reimbursement. This form should be completed prior to the payment deadline of each semester. Submissions after the payment deadline will be subject to a $100 late payment fee. Your payment will be deferred until the 4th Friday of the following semester, at which time you are responsible for submitting payment for the full amount of your tuition and fees.
- Fax an Authorization to Release Student Records Form to the Registrar’s Office (fax: 757-352-4033).
- Please direct any questions regarding your employer reimbursement deferment to the Business Office (Toll Free: 877-850-8434, Phone: 757-352-4059, International Phone: 877-386-9525, Fax: 757-352-4342)
Please note: Failure to set up the employer reimbursement deferment plan by the payment deadline each semester will subject you to a $100 late payment fee. If you have any questions about these guidelines, please contact your advisor at email@example.com or the Regent University Business Office.