Media Services
General Charging Policies for Media Services
- An extra fee of $35/hour per technician will be applied to events which occur outside of Media Services' normal operating hours. Any part of an hour will be charged as an hour.
- There is no media fee for the room.
- Extensive events (requiring multiple operators and/or long setup or strike time) may be subject to additional fees.
- Special requests such as removing the drum set from the stage in the Chapel must be indicated in the equipment request form. A fee for labor will apply regardless of business hours.
- Media Services will only record events for Regent University use.
- For personal media played at your event, please use digital files such as an .mp3 or an .mov, .mp4, or a .H264. These are preferred over discs. If a only a client-produced disc is available, it would be best if it were a CD-R or DVD-R.
- Charged the media fee for the room.
- No equipment fee.
- $45/hr per technician (from set up to strike. This does not apply to help calls)
- Special requests such as removing the drum set from the stage in the Chapel must be submitted in writing. A fee for labor will apply regardless of business hours.
- Additional audio/video support is not available in the Regent Ordinary.
- Media Services does not record events for usage by outside groups.
- For personal media played at your event, please use digital files such as an .mp3 or an .mov, .mp4, or a .H264. These are preferred over discs. If a only a client-produced disc is available, it would be best if it were a CD-R or DVD-R.
- Charged the media fee for the room.
- $35/hr per technician, if needed. (from set up to strike. This does not apply to help calls)
- Special requests such as removing the drum set from the stage in the Chapel must be submitted in writing. A fee for labor will apply regardless of business hours.
- No additional charges for extra equipment.
- Media Services will only record events for usage by Regent University.
- For personal media played at your event, please use digital files such as an .mp3 or an .mov, .mp4, or a .H264. These are preferred over discs. If a only a client-produced disc is available, it would be best if it were a CD-R or DVD-R.
- Add a 25% charge to the labor fee.
- For personal media played at your event, please use digital files such as an .mp3 or an .mov, .mp4, or a .H264. These are preferred over discs. If a only a client-produced disc is available, it would be best if it were a CD-R or DVD-R.
- Special requests such as removing the drum set from the stage in the Chapel must be indicated in the equipment request form. A fee for labor will apply regardless of business hours.
- After hours fees may apply to events that do not require an operator.
- Other sound systems are not allowed in the Chapel.
- For personal media played at your event, please use digital files such as an .mp3 or an .mov (QuickTime), .mp4, or a H.264. These are preferred over discs. If only a client-produced disc is available, it would be best if it were a CD-R or DVD-R.
- For additional information regarding Chapel charges, please refer to the section below.
Late Requests and Cancellations:
For Media Services requests submitted fewer than 10 business days in advance for events or 3 business days in advance for classes, there will be a $50 late request fee charged to your school, department, or organization.
For last minute cancellations/re-schedules (12 hours or less) or failure to communicate a cancellation/re-schedule to Media Services, the following fees will be charged:
- $25 - For classes, any events that require audio or video records, or events that require a technician to assist with setup.
- $15 - Projector and Spiderphone setups.
Chapel-Specific Rates (Click heading to see details)
Simple Set-up - Single microphone, no visuals. No technician required.
- Regent Group: No charge
- Regent Hosted Outside Group: $50
- Outside Group: $50
Basic with Technician - Single microphone, media on center screen. One technician.
- Regent Group: No set-up fee | $35/hour technician fee (outside business hours)
- Regent Hosted $50 set-up/tear down fee | $35/hour technician fee (during event)
- Outside Group: $50 set-up/tear down fee | $45/hour technician fee (during event)
Advanced Set-up - Multiple microphones, visuals. One to two technicians.
- Regent Group: No set-up fee | $35/hour technician fee plus $20/hour for each additional technician (outside business hours)
- Regent Hosted $75 set-up/tear down fee | $35/hour technician fee plus $20/hour for each additional technician (during event)
- Outside Group: $75 set-up/tear down fee | $45/hour technician fee plus $20/hour for each additional technician (during event)
Advanced Set-up with Live Music (see details)
Examples: Graduation ceremonies, small conferences, retreats, etc.
Event includes:
- Multiple microphones
- Three or fewer singers
- Two or fewer instruments
- Media on center or side screens
- Requires one or two technicians
- Sound check, but no rehearsal
Charges:
- Regent Group: No set-up fee ($75 if outside business hours) | $35/hour technician fee plus $20/hour for each additional technician (outside business hours)
- Regent Hosted $75 set-up/tear down fee | $35/hour technician fee plus $20/hour for each additional technician (from sound check through strike)
- Outside Group: $100 set-up/tear down fee | $45/hour technician fee plus $20/hour for each additional technician (from set up through strike)
Concert OR Special/Complex Presentations (see details)
Examples: Large graduations, large conferences, special chapels, concerts, etc.
Event includes any combination of the items below:
- Four or more microphones
- Four or more singers
- Three or more instruments
- Multiple forms of media on center or side screens
- Specific cues that require rehearsal
- Special lighting needs
Charges:
- Regent Group: No set-up fee ($75 if outside business hours) | $35/hour technician fee plus $20/hour for each additional technician (outside business hours)
- Regent Hosted $100 equipment fee | $35/hour technician fee plus $20/hour for each additional technician (from set up through strike)
- Outside Group: $100 equipment fee | $45/hour technician fee plus $30/hour for each additional technician (from set up through strike)
- Keyboard: $50/event | Rental fee applies to outside groups only
- Drums: $50/event | Drumstics not included | Rental fee applies to outside groups only
- Choir Risers $50/event | Rental fee applies to ALL users
**Special Requests, such as removing the drum set or requesting the technicians to come earlier than Media Services deems necessary, must be submitted in writing and will be subject to additional charges.
Wedding Packages
Media Package - $350
- One operator for rehearsal and ceremony
- Audio Inputs
- Up to 6 input sources
- Types of input sources include: lavaliere microphone on minister, bride, or groom, handheld microphone for singer or speaker, keyboard, guitar, iPod/iPad, and background track CD
- Media
- One video, picture, or slide show (displayed at any point before, during, or after ceremony)
- Can be displayed on any screen in the chapel including monitors in the lobby
- Preferred audio/video formats are .mp3, .mov, and .mp4
- All screens feature a 16x10 aspect ratio
- All video and audio material must be delivered to the technician prior to the start of the rehearsal
- Basic stage lighting included (no special requests)
- Contact Founders Inn for more information here.
Contact avmedia@regent.edu with any questions or for more details.
Room-Specific Media Fees
| Building | Room | Fee |
| ADM | 218 | $10/day |
| ADM | 250 | $10/day |
| Building | Room | Fee |
| COM | 101 | $20/day |
| COM | 102 | $20/day |
| COM | 103 | $10/day |
| COM | 104 | $10/day |
| COM | 105 | $20/day |
| COM | 127 | $10/day |
| COM | 146 | $20/day |
| COM | 151 | $10/day |
| COM | 152 | $20/day |
| COM | 153 | $10/day |
| COM | 154 | $10/day |
| COM | Lobby | Contact avmedia@regent.edu for details. |
| Building | Room | Fee |
| CRB | 203 | $10/day |
| CRB | 205 | $10/day |
| CRB | 206 | $10/day |
| CRB | 227 | $10/day |
| CRB | 228 | $20/day |
| CRB | 237 | $20/day |
| CRB | 239 | $10/day |
| CRB | 258 | $10/day |
| CRB | 260 | $10/day |
| CRB | 322 | $10/day |
| Building | Room | Fee |
| DIV | 151 | $10/day |
| DIV | 152 | $10/day |
| DIV | 169 | $10/day |
| DIV | 170 | $10/day |
| DIV | 172 | $10/day |
| DIV | 177 | $20/day |
| DIV | 179 | $20/day |
| DIV | 352 | $10/day |
| DIV | 353 | $10/day |
| DIV | 392 | $10/day |
| Building | Room | Fee |
| LIB | Auditorium | $40/day |
| LIB | Atrium | $30/day |
| Building | Room | Fee |
| RH | 101 | $10/day |
| RH | 103 | $20/day |
| RH | 105 | $20/day |
| RH | 106 | $10/day |
| RH | 107 | $20/day |
| RH | 112 | $20/day |
| RH | 113 | $10/day |
| RH | 114 | $20/day |
| RH | 116 | $20/day |
| RH | 123 | $10/day |
| RH | 201 | $10/day |
| RH | 203 | $10/day |
| RH | 205 | $10/day |
| RH | 216 | $10/day |
| RH | 218 | $10/day |
| RH | 219 | $20/day |
| RH | 221 | $20/day |
| RH | 301 | $10/day |
| RH | 326 | $10/day |
| RH | 473 | $10/day |
| RH | Lobby | Contact avmedia@regent.edu for details. |
| RH | Moot Courtroom | $40/day |
| Building | Room | Fee |
| SC | 138 | $10/day |
| RH | Foutain View Room | $10/day |
If you have any further questions or comments, please feel free to contact us at avmedia@regent.edu.
