Research Proposal Review Process

Research is defined as a systematic investigation, including research development, testing and evaluation, designed to develop or contribute to generalizable knowledge. Activities which meet this definition constitute research for the purposes of this policy, whether they are conducted or supported under a program which is considered research for other purposes. For example, some demonstration and service programs may include research activities. (45 CFR 46, 46.102)

The research proposal review process for the SPC involves several important steps. To ensure that there are minimal delays in the in-review process, it will imperative that these steps are taken.

Step One: All students and faculty members that submit a proposal to the HSRC must successfully complete a training program in order for the research proposal to be reviewed by the committee. These training programs are available online and can be completed at your own pace.

  1. National Institute of Health through the Human Participants Protection Education for Research Teams course. An attached completion certificate must be attached to the application as a screenshot or copied and pasted to the online supplemental materials. This training must be renewed every 5 years. This course can be found at:
  2. Investigators who propose studies with patient populations are required to document HIPAA training. Investigators must access the NIH booklet entitled, “Protecting Personal Health Information in Research: Understanding the HIPPA Privacy Rule” at:

Investigators must read, submit and sign the HIPPA Training Verification Form with the proposal packet. This training will need to be renewed every 12 months. The attachment must include the date when the material was read, which must be 12 months prior to the review application.

*If these two items are not submitted with the review application, the entire proposal will be sent back to the principal investigator and the review process will not continue.

Step Two: The principal investigator will need to complete the Human Subjects Review Form, which is available on the forms page. If the project is a student's thesis or dissertation, a faculty member from the SPC must serve as the co-investigator. It is strongly encouraged that faculty members serving as co-investigators for students review the final version of the completed template before submitting it to the HSRC. Delays in the review process are typically the result of students requiring clarification on the template information and these questions can typically be resolved prior to the formal review process.

Step Three: The investigators will submit all supplemental materials as a SINGLE FILE (typically in Microsoft Word) to the following; Dr. Linda J. Baum (for Psychology) at or to Dr. Gabriel Dy-Liacco (for Counseling) at; they will review and store the materials. Supplemental materials include a) a copy of your training/s certificate/s, b) surveys, questionnaires and/or interview instruments, c) informed consent forms or statements, d) letters of approval from cooperative agencies and e) debriefing statements of explanation sheets. If survey or materials cannot be included in a Word document then a copy of the material should be delivered to Dr. Gabriel Dy-Liacco, CRB 221 for Counseling or to Dr. Linda J. Baum, CRB 157 for Psychology.

Step Four: The principal investigator will need to complete the Annual Renewal Form, which is available on the forms page, if the project in ongoing for a duration of more than one year. The renewal form should be sent to the same faculty member who reviewed the initial application. These are to be completed each year the project continues. At the time that the research project has concluded, the initial HSRC Review form should be resubmitted with the section "Human Subjects Review Committee Research Final Report" completed by the primary investigator.