REGENT UNIVERSITY LIBRARY WEBSITE HAS MOVED!

The Library's new website address is: http://www.regent.edu/lib

This website will not be updated and will go offline in May 2009;
please visit our new website and update your bookmarks and website links!
For help, please contact the Library Reference Desk.

Regent University University Library
 
 Regent Home  Library Home
 -----  -----  -----
 Library Catalog
 -----  -----  -----
 About the Library  Research Tools  Subjects  Library Services  Contact Us  Systems Problems
 Copyright Issues
 


.

ARCHIVES RETENSION POLICY
REGENT UNIVERSITY LIBRARY
2006

I.  MISSION STATEMENT

            The mission of Regent University Archives is to collect, preserve, provide access           to, and interpret resources relevant to the history of Regent University.


II. GENERAL GUIDELINES GOVERNING THE OPERATION OF
     REGENT UNIVERSITY ARCHIVES
 

  • All materials received are appraised with respect to the mission of University        Archives.  
  • University personnel aware of material that should go into the archives should communicate with archives personnel.

  • Materials deemed of enduring value to the university are sent to archives only after they are appraised by the manager of the office that created them. 
  • University Archives does not receive active files or files that need maintenance.
  • Before they are delivered to archives all materials are subject to approval by the dean of the library. 
  • University Archives personnel, in conjunction with the dean of the library, make the final decision regarding retention or destruction of materials.  All materials are subject to future reappraisal. 
  • University Archives does not guarantee the completeness of currently held or future collections. 
  • Reasonable efforts are made to ensure that copies of archival materials of high academic use are also available in the library general collections. 
  • Offices of the university that send material with special requirements, such as sensitive material, should inform archives in writing regarding those requirements. 
     

III. REGENT UNIVERSITY ARCHIVES RETENSION POLICIES, 2005


 
UNIVERSITY ARCHIVES:

 

 

COLLECTS 

 

DOES NOT COLLECT

 

Office of the President

·        video copy of convocations, anniversaries, ground breakings & building dedications

·        Dr. Pat Robertson events related to Regent University - AV & print materials

·        selected CBN materials of significant value to Regent University history - AV* & print

·        other selected reports, documents, & AV* of significant historical value to Regent University

 

Board of Trustees

·        selected reports, documents, & AV* of significant historical value to Regent University
 

Office of the Vice President for
Academic Affairs

·        Regent University catalogs - print copy

·        University-level accreditation reports

·        University-level self-studies

·        In-active student records on microfilm from the Registrar's Office.

·        Commencements
- video copy
- print program

·        Faculty forus - AV*

·        Other selected reports, documents, & AV* of significant historical value to Rebent University

·        Enrollment materials
- correspondences
- marketing brochures &
flyers

 Office of the Vice President
for Advancement and
University Relations

·        Press Clippings & other selected newspaper articles of significant historical value

·        testimonies & oral history of significant historical value - AV* and print

·        donated alumni monograph or AV* publications

·        other selected reports, documents, & AV* of significant historical value to Regent University

 

Office of the Vice President
of Human Resources

·        selected reports, documents, & AV* of significant historical value to Regent University
 

Office of the Vice President
of Information Technology

·        selected reports, documents, & AV* of significant historical value to Regent University

 

Office of the Vice President for
Student Services

·        selected University chapel tapes of historical worth to Regent University

·        other selected reports, documents, & AV* of significant historical value to Regent University

 

 

 

 

   -- CBN programs, projects, or history not related
      to Regent University

o       videos & other AV

o       print materials

 

 

 

 

 

 

 

 

 

 

 -- school-specific accreditation reports

  -- school-specific newsletters, school-sponsored
      event materials, or school-specific marketing 
      materials

  -- school-specific commissioning materials

  -- grade rosters

  -- course syllabi & course schedules

  -- faculty forums - 1 copy in Archives; 1 copy
     in the library AV general collection

  -- curricula-related lectures & course materials.

 -- conferences, seminars, & special lectures are
      shelved in the library general collections; e.g.,
      missions conferences

  -- materials related to events located on the
     Regent campus but which have no value to
     Regent University history

-

 

 

   

 

 

 

 

 

 

 

 

 

xxx

  -- University, school or department personnel
      records

  -- financial or accounting records

 

 

 

 

 

-- school chapels, unless of significant historical
      value.  Special lectures and forums by visiting
      guests are shelved in the library general AV
      collection; e.g., Staley lectures

  

              

                     COLLECTS 

Regent University student works

    • dissertations, theses & portfolios
    • selected films & records
    • selected print publications, e.g., Focus magazine

    UNIVERSITY LIBRARY

    ·        annual reports

    ·        customer satisfaction surveys


    Donated faculty monograph
    or AV* publications

             

                   DOES NOT COLLECT

 

 

 

 

 

 

 

*Audio-visual formats collected by Archives include mini DV, DVD, VHS, 3/4 " U-matic, beta, digital audio tape, CD, standard audiocassette, and reel-to-reel audio tape. 

* Digital recordings are preferred over analog; video format is preferred over audio. 

  Archives does not collect:

Recordings with inadequate labels, i.e., labels with incomplete or unreadable information.

* Duplicate recordings of the same event.  

.



Regent University Logo
Footer Line