Basic Guide: How to Use RefWorks

A detailed guide to RefWorks can be downloaded at: https://www.refworks.com/Refworks/help/QuickStartGuide.pdf

Start

From the "Database" section of the Library home page, RefWorks can be found under "R" on the alphabetical list of index databases.

What is RefWorks?

• RefWorks is a web-based bibliographic reference manager that is available to Regent faculty, staff, and students.

• These citations can be formatted into your Microsoft Word documents as footnotes or a custom bibliography.

• Because it is entirely web-based (i.e. the bibliographic records reside on the web, not on your computer); it gives you access to your bibliographies from Mac, PC or UNIX, as long as it's connected to the Internet.

Accessing RefWorks

Set Up an Account

• Access RefWorks from the library database page or http://www.refworks.com/refworks.

• Set-Up an Account on RefWorks.

• Remote Users: Enter the University’s “group Code” RWRegentU prior to setting up an account.

Creating Your Database

•Importing Data From Saved Files

•Manually Entering Records

• Access your RefWorks account and click on New Reference.

• Enter the information in the boxes provided and click on Save when finished.

Organizing Your Records

Creating Folders

• Select Organize Folders. Click on Create New Folders.

• Enter Folder name and click on OK.

Finding Your Records

Quick Search

• Enter search terms in the box under Quick Search. Click on Search.

• Results are displayed – search terms are highlighted.

Creating Your Manuscript

Online

• Create a paper using the RefWorks Write-n-Cite feature. (Not available on Library workstations)

• Download and install the Write-n-Cite Program. (Once you login to RefWorks a link to Write-n-Cite will be available at the top of the page – follow the instructions).

• Open a blank document in MS Word.

• Launch Write-n-Cite.

• Put the cursor in your Microsoft Word document where the reference should be inserted; click Cite – next to the reference.

• Save your document.

• Footnotes: Use the MS Word footnote formatting feature.

Offline

• Insert the citations into the text where you want to cite the reference.

• Use curly brackets “{{“ followed by the Reference ID number followed by two closed curly brackets “}}”.

• Multiple – separate by semicolons.

• Footnotes: Use the MS Word footnote formatting feature, inserting the references using the steps described above.

Generating Your Bibliography

Using Write-N-Cite

• Open Write-n-Cite feature to work online.

• Access the saved MS Word document.

• Click on Bibliography.

• Select the output format.

• Click on Create Bibliography.

• A new window will open with the re-formatted MS Word document.

• Save your MS Word document.

From a Reference List or Manuscript

• Access the saved MS Word document as described in the “offline” section of “Creating Your Manuscript.”

• Go to RefWorks and click on Bibliography.

• Select an output format.

– Bibliography from a manuscript—

• Click on Base Bibliography on Manuscript. Enter the manuscript file name in File to Format by browsing and selecting.