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Equipment Request Form

Effective immediately:

  • For Media Services requests submitted fewer than 10 business days in advance for events or 3 business days in advance for classes, there will be a $50 late request fee charged to your school, department, or organization.
  • For last minute cancellations (12 hours or less) or failure to communicate a cancellation to Media Services, the following fees will be charged:
    • $25 for classes, any events that require audio or video records, or events that require a technician to assist with setup
    • $15 for projector and spiderphone setups

Please allow 1-2 business days for request forms to be processed.


Contact Information

Contact Name:

Person Conducting Event:

Phone Number (best number to contact you):

Email Address:

School or Department:
Is this a Regent hosted outside group?: Yes: No:

Name of outside group:

Event Information

Event Name:

Speaker Name:

Day of Event:

Date of Event:


Actual Event StartTime:

(NOT the time you want us there)

Event Ends:


Is there a fee for participation?

Room Information


Other Room:

To view a 360° picture and a list of installed equipment click here
Post-Production information

If an Audio or Video record is requested, please tell us what you would like the end product to be:

DVD Link for Blackboard Only for Archive Live Streaming Post-Event Streaming
Sync PowerPoint with Video (Butterfly Presentation)


Individual Speaker(s) or Panel of Speakers (Number of Speakers: )

Event Details

Please describe your event in as much detail as possible:
(eg. We have three presenters having a discussion with the audience while presenting a Powerpoint presentation and showing a video followed by a worship team with guitar, piano and 3 singers. We would like the event to be placed on the website afterwards and 3 DVD sent to us.)

If you agree to all policies and fees that may apply click "Send this form" to continue.

Before Sending this Form Please Note the Following:

-An event operator is not provided unless specifically requested.
-To request a laptop click here.