Regent University recognizes that employees need time away from their normal work schedule for spiritual, mental, and physical refreshment. Except in extenuating circumstances, vacation should be taken several days at a time, preferably at least a week, to obtain maximum benefit; one or two days at a time is discouraged. The Leave Request Form will be used for scheduling vacation time off.

Executive management and department heads are allotted four weeks of vacation per full calendar year. Salaried professional staff (exempt from overtime) are allotted three to four weeks of vacation time per full calendar year depending upon length of employment. Non-exempt support staff are allotted two weeks of vacation per full calendar year. An additional week of vacation is added after each five year period of employment, up to a maximum of four weeks of vacation per calendar year. Employees who are "temporary" or "part-time" are not eligible for paid vacation. Faculty members are not generally required to maintain vacation accounts or complete time cards. Staff and administrators who transfer to faculty positions may take any unused vacation as paid time off, but no cash payments will be made to close out their vacation accounts.

1. Vacation Accrual

• Vacation begins accruing from the first month an individual begins employment. For vacation accrual purposes, an individual whose first day of work is on the 16th of the month or earlier will be considered as beginning employment on the first day of that calendar month. An individual whose first day of work is on the 17th of the month or later will be considered as beginning employment on the first day of the following calendar month. Each month, vacation is earned and accrued at the rate of 1/12 (one-twelfth) of the employee's annual vacation accrual rate.
• For all employees who earn vacation, regardless of their "employment year" or "appointment year" or "contract year", the "vacation year" coincides with the calendar year and, therefore, runs from January 1 through December 31.

2. Vacation Use and Carryover

• Vacation may be used prior to its being earned and accrued, but only up to a maximum of what can be earned during the remainder of the current vacation year.
• Exempt salaried staff (paid monthly) should not report less than a full day of vacation on their time cards. For those employees, time off for less than a full day will be offset by time worked beyond regular business hours. All other employees (paid semi-monthly) should report time off and time worked in actual hours.
• Earned but unused vacation at the end of any vacation year, up to a maximum of ten (10) days, may be carried over into the succeeding vacation year.

3. Terminal Vacation Pay

• Upon termination, an individual will be paid in cash for accumulated (earned but unused) vacation plus any unused vacation carried over from the previous year.
• An individual who, upon termination, has used more vacation than has been earned and accrued up to the last day of employment, will have the value of the excess vacation used deducted from the final paycheck..
• For the purpose of calculating terminal vacation pay, an individual whose last day of work is on the 14th of the month or earlier will be considered as having terminated employment on the first day of that calendar month. An individual whose last day of work is on the 15th of the month or later will be considered as ending employment on the first day of the following calendar month.
• Terminal vacation pay will not be paid to employees who walk off the job, are fired for cause, or do not fulfill their contracted or appointed obligations.