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Online Forms

Click on the form name to access it.

 

Form Name Description
Budget Revision Word document Form used to move budgeted (not actual) operating dollars from one account to another. To move actual dollars (charges that have already been incurred) use the Transfer Form below.
Cash Advance (Travel) Excel document Document used to authorize travel and to request cash advances for travel and related expenses. Cash Advances require a minimum amount of $150.
Cash Advance (Not Travel) Excel document Used to obtain money for small hospitality purchases or other types of purchases ( NOT TRAVEL) which cannot be ordered through the Purchasing Office. A minimum amount of $150 is required.
Check Request Document used to request payment prior to receipt of a good or service.
Direct Deposit - Payroll Form used by employees to sign up for direct deposit of their paychecks.
Direct Deposit - Accounts Payable Form used by employees to sign up for direct deposit of their expense/travel reimbursement checks.
Form used to account for all business expenditures, including air travel, auto rentals, convention/seminar fees, etc.
Form used to obtain approval before gift cards are purchased and distributed.

Form used to list recipients in the event the gift cards are purchased for a study or research project, where the participants are to remain anonymous.

Form used for collection of monies that are turned into the Business Office.
Parking Fee Waiver (Student Fee) Form used to waive parking fee if student does not drive or own a car.
Mileage Log Excel document Log used to document location and purpose of business related travel when using a personal vehicle.
Missing Receipt Form Excel document Form used to explain why a receipt is missing.
Tax Exemption Certificate Form used when making purchases for the University. This new tax exempt number will not expire until June 19, 2017.
Transfer of Funds Form used to transfer actual dollars (charges that have already been incurred) from one account to another.
Travel Cheat Sheet Document used to aid faculty & staff in their travel planning.
Travel Request Excel document Document used to authorize travel and to request cash advances for travel and related expenses. Cash Advances require a minimum amount of $150.
VA-4 (Virginia Tax form) PDF Form used by employees to change Virginia income tax withholding.
MasterCard Reconciliation Cheat Sheet Excel document Provides details on how to reconcile your MasterCard Statement.
MasterCard Evaluation Form Form used by employees to test their knowledge of the purchasing card program
W-4 (Federal Tax Form) PDF Form used by employees to change Federal income tax withholding.

W-8BEN PDF

W-8BEN (Instructions)

Tax form required for non-resident aliens performing a service outside of the United States.  Parts I and IV must be completed.  Must also be completed by foreign owned companies doing business with Regent University
W-9 Word document Form used by Regent to gather important information required by the IRS.

 

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