Online Forms
Click on the form name to access it.
| Form Name | Description |
|---|---|
Budget
Revision  |
Form used to move budgeted (not actual) operating dollars from one account to another. To move actual dollars (charges that have already been incurred) use the Transfer Form below. |
Cash Advance (Travel)  |
Document used to authorize travel and to request cash advances for travel and related expenses. Cash Advances require a minimum amount of $150. |
| Cash
Advance (Not Travel) |
Used to obtain money for small hospitality purchases or other types of purchases ( NOT TRAVEL) which cannot be ordered through the Purchasing Office. A minimum amount of $150 is required. |
| Check Request | Document used to request payment prior to receipt of a good or service. |
| Direct Deposit - Payroll | Form used by employees to sign up for direct deposit of their paychecks. |
| Direct Deposit - Accounts Payable | Form used by employees to sign up for direct deposit of their expense/travel reimbursement checks. |
| Expense Report |
Form used to account for all business expenditures, including air travel, auto rentals, convention/seminar fees, etc. |
| Gift Card Authorization Form | Form used to obtain approval before gift cards are purchased and distributed. |
| Gift Card Disbursement Log | Form used to list recipients in the event the gift cards are purchased for a study or research project, where the participants are to remain anonymous. |
| Interdepartment Deposit Ticket | Form used for collection of monies that are turned into the Business Office. |
| Parking Fee Waiver (Student Fee) | Form used to waive parking fee if student does not drive or own a car. |
| Mileage Log |
Log used to document location and purpose of business related travel when using a personal vehicle. |
| Missing Receipt Form |
Form used to explain why a receipt is missing. |
| Tax Exemption Certificate | Form used when making purchases for the University. This new tax exempt number will not expire until June 19, 2017. |
| Transfer of Funds | Form used to transfer actual dollars (charges that have already been incurred) from one account to another. |
| Travel Cheat Sheet | Document used to aid faculty & staff in their travel planning. |
| Travel
Request |
Document used to authorize travel and to request cash advances for travel and related expenses. Cash Advances require a minimum amount of $150. |
VA-4
(Virginia Tax form)  |
Form used by employees to change Virginia income tax withholding. |
| MasterCard Reconciliation Cheat Sheet |
Provides details on how to reconcile your MasterCard Statement. |
| MasterCard Evaluation Form | Form used by employees to test their knowledge of the purchasing card program |
| W-4
(Federal Tax Form) |
Form used by employees to change Federal income tax withholding. |
|
W-8BEN (Instructions) |
Tax form required for non-resident aliens performing a service outside of the United States. Parts I and IV must be completed. Must also be completed by foreign owned companies doing business with Regent University |
| W-9 |
Form used by Regent to gather important information required by the IRS. |
