For local travel within the Hampton Roads area, including the cities of Chesapeake, Suffolk, Norfolk, Portsmouth, Virginia Beach, Hampton, Newport News, and Williamsburg, please use your personal vehicle. Travel will be reimbursed at .375 per mile. Complete the Expense Report

If a trip of considerable distance is required, and employee elects to drive instead of fly, the amount up to the equivalent of the airline coach class fare will be reimbursed.

Regent University has discounted pricing with Enterprise Rent-A-Car (phone: (757) 495-3678).
***All staff members reserving cars through our local Enterprise Rent-A-Car offices may now place all of their business reservations either on their departmental visa or on their travel visa cards. Enterprise will ask for your credit card information prior to giving you a confirmation number. Please be sure they have the correct billing information before securing your reservation. The Purchasing department no longer requires submission of a travel request nor a purchase requisition form for Enterprise rental cars and will no longer be directly billed. Therefore no authorization code will be required.***

Enterprise Pricing

The following information should help in budgeting for local Enterprise automobile rental. These figures are accurate as of February 2005. Rental rates can change at the discretion of the company. Please note that mileage is unlimited in Virginia and surrounding states unless otherwise noted. All vehicles in specialty, luxury, and minivan/sport utility categories include 200 miles per day. Additional mileage is calculated at .20 per mile. Make arrangements for automobile rental needs at out-of-town airport locations through Regent's authorized travel agent or online via such travel sites as www.expedia.com, www.priceline.com, etc. Should you have questions, please contact the Purchasing Office at x4006.

Enterprise Corporate Rate Structure

Returning the Vehicle

Vehicles must be returned during normal business hours to prevent charges for an extra day's rental. Enterprise Rent-A-Car, 5253 Indian River Road, Virginia Beach, is open weekdays until 6 p.m. and from 9 a.m. till noon on Saturdays. If you need to return the vehicle after-hours, you may leave it in the Enterprise parking lot, and put the key in the mailbox. It would be prudent to call them the next business day to let them know that you have returned the vehicle so you are properly credited.

Auto Insurance

When traveling on official University business, automobile INSURANCE FEES SHOULD BE WAIVED as the traveler is covered by Regent's insurance. Should insurance be purchased, Regent University will not reimburse the traveler for the expense. Print a copy of the Regent University Auto Insurance ID Card and the Accident Brochure, which provides information on what to do in case of an accident. In case of a car accident, school personnel who are traveling should print the University insurance card and accident brochure and have it with them when traveling for official University business.

Regent Vehicles

Regent University owns a 15-passenger van and a 7-passenger minivan which departments and schools can use within the Hampton Roads area at a charge of .45 per mile. Click here to reserve. Limited availability of Regent-owned vehicles may require cost centers to seek transportation services off campus.