Miscellaneous Information
A. Canceling Orders - If a department decides to cancel an order, Purchasing must be contacted immediately. Cancellation policies differ from vendor to vendor. To be in the best bargaining position, please contact Purchasing as soon as possible.
C. Invoices - All invoices are to be submitted to Accounts Payable. This includes invoices not made payable to Regent or invoices containing errors. Invoices from vendors, suppliers or outside contractors for goods or services acquired by means other than those approved in these policies will not be paid from university funds. Rather, the individual who made the purchase will be personally responsible for payment.
D. Office Equipment Requests - Surplus equipment, such as typewriters, may be available through Purchasing. All other equipment or office supplies not in use should be sent to Purchasing for storage or distribution.
E. Payment Terms - The university pays all vendors on "net 30" credit terms (payment 30 days after purchase). Cost centers are not authorized to negotiate different terms or make special arrangements concerning payment terms. Variances from this policy can only be approved by the controller or the chief financial officer.
F. Reimbursements - Requests for reimbursement for purchases made or arranged outside of the policies outlined by the Purchasing Office will be denied.
G. Returning Merchandise - Merchandise that is received in damaged condition or is an incorrect item should be reported to Purchasing IMMEDIATELY. Vendors demand that items be returned in original packing within 30 days of receipt. Therefore it is important that merchandise be inspected and used immediately upon receipt. PLEASE DO NOT RETURN ITEMS UNLESS PURCHASING HAS GIVEN AUTHORITY TO DO SO.
