Goods (Tangible Items) Costing Less Than $1,500.00
Purchases of this size may be made from an individual's personal funds for later reimbursement or with the Purchasing Card. Neither a Purchase Requisition form nor a Purchase Order form is required. If personal funds are used, the individual making the purchase may obtain reimbursement by submitting a properly completed Expense Report form to Accounts Payable.
As an alternative to personal funds/reimbursement and completion of a purchase requisition/purchase order the University offers a Purchasing Card Program, a MasterCard, issued by JP Morgan Chase to eligible employees for small dollar (<$1,500) value purchases. Subject to supervisor approval, you may apply for a University Purchasing credit card. To obtain a Purchasing card the following steps must be satisfied:
- Read the Purchasing Card Cardholder Guide.
- Complete the Cardholder Guide Evaluation. This completed form is required for training.
- Complete the Purchasing Card Application. (All applications are subject to approval by the Purchasing and Accounts Payable Offices.) Please Do Not submit an application without first reading the Cardholder Guide.
- The Purchasing department places credit card order and receives credit card from JPMC.
- Upon credit card receipt, the Program Administrator notifies cardholder and schedules a training session.
- Credit card training includes policy and procedure overview and online reconciliation training. Training is required for all recipients before the card is released to the cardholder. Cardholder must bring the completed evaluation form to training.
- Following training the cardholder will sign a Cardholder Agreement acknowledging compliance to the program. The Purchasing department will retain this form for their records.
- Credit card is distributed to Cardholder.
Restricted Purchases: Please see Cardholder Guide for a list of restricted purchases. Please send an email (purchasing@regent.edu) or phone the Purchasing department (x4006) if you have a question on whether an item falls into any of these categories. With the purchase of any such items please place your request on a purchase requisition and attach a minimal of three bids before forwarding to Purchasing for processing.
