Study Abroad Application & Forms
Steps to submitting a Study Abroad Trip proposal for approval
- Faculty must complete a study abroad application with full support of their dean. The application is set up as an Excel file to capture all necessary financial information for the budget approval.
- Submit the application to the Office of Graduate Administration with supporting documentation and vendor quotes (if applicable) for budget approval.
- The Office of Graduate Administration will review your proposal, make necessary recommendations and sign once budget has been approved.
- Application must then be submitted to the Office of Academic Affairs for final approval.
- Once approved, copies of all student applications, emergency contacts, itinerary and release forms must be forwarded to Judi Francis at email@example.com for review.
The Office of Graduate Administration:
- facilitates the International Study Abroad approval process.
- has prepared all documents, forms and manuals necessary to begin the approval process for a study abroad trip.
- may be contacted for any questions during the application process. Our office is located in the Administration building, room 224, or you may email Judi Francis at firstname.lastname@example.org for assistance.
- will need copies of all application forms, emergency contact information, itineraries, and risk and release forms prior to 10 days prior to departure in case of an emergency while on a scheduled trip.
- will manage the travel/medical insurance purchase for each traveler on a scheduled study abroad trip. Please submit all student applications no later than 10 days prior to departure so travel insurance can be purchased.
- will inform relevant Regent staff of upcoming Study Abroad trips as information and in case of emergency prior to the departure date.
- has formulated a Study Abroad Crises Management Manual which is extremely useful in planning and carrying out your study abroad program. This manual has specific crisis response procedures intended to guide staff in responding to a crisis, such as the illness or death of a student or faculty and other traumatic events which can affect the study abroad program. These procedures are intended to be time-sensitive, problem-focused interventions designed to identify and resolve the crisis, restore equilibrium, and support productive responses.
Below is a list of forms associated with faculty led study abroad programs:
|Study Abroad Proposal Application||The proposal application is for faculty who are interested in teaching a course to students at a location outside of the United States.|
|Study Abroad Crisis Management Plan Manual||We encourage you to read this manual thoroughly before expected departure date.|
|Student Application||Every person planning to travel in the program must fill out an application form. All the information required by the insurance company is captured within these questions.
Any specific academic questions necessary prior to the student's approval will be considered supplementary to this form.
Once the application form is completed, a copy must be forwarded to Judi Francis at email@example.com 10 days prior to departure date.
|International Assumption of Risk and Release Agreement||Once everyone traveling has signed a release form, copies must be forwarded to Judi Francis at firstname.lastname@example.org 10 days prior to departure date.|
|Travel Insurance/Medical Coverage Summary||Contains a summary of all travel and medical insurance benefits being purchased by each traveler.|
|Incident Report||This form is used to collect necessary information pertaining to a significant incident while traveling.|
|Program Trip Leader Checklist||Checklist for trip leader prior to departure.|