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Study Abroad Application & Forms

The Office of Graduate Administration will oversee all International Study Abroad Program here at Regent University.

  • Graduate Administration may be contacted for any questions you may have during the application process. Our office is located in the Administration building, room 224, or you may email Judi Francis at jffrancis@regent.edu for assistance.
  • The Office of Graduate Administration will need all application forms, emergency contact information, itineraries etc. in case of an emergency while on a scheduled trip.
  • The Office of Graduate Administration will manage the travel/medical insurance piece for each traveler on a scheduled study abroad trip.
  • The Office of Graduate Administration will contact all necessary Regent personal needing to be made aware when and where a trip will be taking place prior to the departure date.
  • The Office of Graduate Administration will answer all questions related to starting the approval process for any proposed trip.
  • The Office of Graduate Administration has prepared all documents, forms and manuals necessary to be begin the approval process for a study abroad trip.
  • The Office of Graduate Administration has formulated a Travel Abroad Crises Management Manual which is extremely useful in planning and carrying out your study abroad program. This manual has specific crisis response procedures intended to guide staff in responding to a crisis, such as the illness or death of a student or faculty and other traumatic events which can affect the study abroad program. These procedures are intended to be time-sensitive, problem-focused interventions designed to identify and resolve the crisis, restore equilibrium, and support productive responses.

You will find on this web page the steps and forms necessary to submit a proposal for approval of a Study Abroad program.


Steps to submitting a proposal for approval

  • Faculty must complete a study abroad application with full support of their dean. The application is set up as an Excel file to capture all financial information necessary for the Office of Graduate Administration to determine approval.
  • Submit the application to the Office of Graduate Administration with supporting documentation and vendor quotes for budget approval.
  • The Office of Graduate Administration will review your proposal, make necessary recommendations and sign when approved.
  • Application is then submitted to the Office of the Executive Vice President for final approval.
  • All student applications, emergency contacts, itinerary and release forms must be uploaded to the M drive for the Office of Graduate Administration to review.

Below is a list of forms associated with faculty led study abroad programs:

Study Abroad Proposal Application The proposal application form is for faculty who are interested in teaching a course to students at a location outside of the United States to complete.
Study Abroad Crisis Management Plan Manual We encourage you to read this manual thoroughly before expected departure date.
Student Application Every person planning to travel in the program must fill out an application form. All the information required by the insurance company is captured within these questions.

Any specific academic questions necessary prior to the student's approval will be considered supplementary to this form.

Once the application form is completed, each must be up loaded to the designated M drive folder.
Assumption of Risk and Release Once everyone traveling has signed a release form, they must be uploaded to the designated M drive folder.
Travel Insurance/Medical Coverage Summary Contains a summary of all travel and medical insurance benefits being purchased by each traveler.
Incident Report This form is used to collect necessary information pertaining to a significant incident while traveling.
Program Trip Leader Checklist Checklist for trip leader prior to departure.
Study Abroad Trip Post-Assessment Questionnaire This document is to be submitted, by the faculty coordinator, to the Office of Graduate Administration within 10 business days of the end of the trip.

Useful links:

http://www.state.gov/travel/
https://step.state.gov/step/
http://wwwnc.cdc.gov/travel/