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FAQEmployer Reimbursement
Regent University's School of Undergraduate Studies, in cooperation with the University's Business Office, is pleased to assist students in fully utilizing their employers' tuition reimbursement benefits. The following guidelines have been created to facilitate a clear understanding among students regarding employer reimbursement. Please take a few minutes to review these guidelines and file them in a safe place for future reference.
Employer Reimbursement Guidlines 
Which category do you fall into?
- Your employer reimburses you for your tuition prior to the beginning of the semester or pays Regent University directly. If this is you, then your responsibility is to ensure that your tuition payment is made or that your company's tuition voucher is submitted to the University's Business Office by the payment deadline of each semester. Failure to submit payment or the necessary paperwork to the Business Office by the published payment deadline will subject you to a $100 late fee. It is your responsibility to follow up with both your company and the Business Office to ensure that these things have been processed by the deadline.
- Your employer reimburses you for your tuition costs after the completion of a given semester. If thisis you, then you may want to utilize the Employer Reimbursement Deferment Plan explained below!
Employer Reimbursement Deferment Plan
How does the Employer Reimbursement Deferment Plan work?
Most employers who provide tuition reimbursement reimburse their employees after they have completed their courses and received their grades for a given semester. As a service to our employer-reimbursed students, Regent University allows such students to defer payment for a given semester until the 4th Friday of the following semester. Students choosing to defer any part of their tuition payment under this plan are required to submit the online employer reimbursement deferment form (see below) to the Business Office prior to the start of each semester and will be charged a $45.00 fee to set up their deferment. A valid credit card number will be required at this time and will be kept on file with the Business Office for one semester. If payment has not been made by the 4th Friday of the following semester, the student's credit card will be drafted at that time for the full amount of their tuition.
IMPORTANT!: We recommend that students maintain a separate credit card specifically for this tuition deferment plan with a minimum credit line equal to or greater than their expected tuition each semester. Regent University maintains the right to revoke a student's tuition deferment privileges if their credit card declines at the time the card is drafted. Students will be immediately dropped from their classes for non-payment at this time and will be charged a $100 late payment fee. As a matter of honesty and integrity, please DO NOT use this plan if you know that your credit card does not carry the minimum credit line to cover your tuition balance. Students whose companies reimburse lessthan 100% of tuition can only defer payment on the portion of their tuition that will be covered by their company. The student is responsible to set up other satisfactory payment arrangements for the remainder of the tuition balance by the payment deadline (e.g., full payment, TIP, loans).
What do you need to do to utilize the Employer Reimbursement Deferment Plan?
- Email a copy of your employer's tuition reimbursement policy to the School of Undergraduate Studies office of admissions and advising.
- Submit the secure online Employer Reimbursement Deferment Form prior to the payment deadline of EACH semester in which you desire to participate in the plan. The Business Office will need to obtain the following information from you at that time:
- Personal contact information
- Credit Card number and expiration date. Regent University accepts Visa, MasterCard and Discover (not American Express).
- Authorization of the amount to be drafted from your credit card. Be sure to include all fees, including the $45 deferment fee, in the total.
- In the Comments section, request a copy of your tuition invoice from the Business Office. Keep this invoice on file until the time your employer requests it for reimbursement.
- Fax an Authorization to Release Student Records Form to the Registrar's Office (fax: 757-352-4033).
- Contact the Business Office if your credit card information changes over the course of the semester.
- Please direct any questions regarding your employer reimbursement deferment to the cashiers (Toll Free: 877-850-8434, Phone: 757-352-4059, International Phone: 877-386-9525, Fax: 757-352-4342.
Please note: Failure to set up the employer reimbursement deferment plan by the payment deadline each semester will subject you to a $100 late payment fee. If you have any questions about these guidelines, please contact your advisor at undergrad-advisor@regent.edu or the Regent University Business Office.
| Phone Contact | Mailing Address |
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Toll Free: 877-850-8434 Phone: 757-352-4059 International Phone: 877-386-9525 Fax: 757-352-4342 |
Regent University Business Office Administration Building, Room 134 1000 Regent University Drive Virginia Beach, VA 23464 |
