TEAC Accreditation

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Travel Request

Please complete the form below. If you require a cash advance , the paperwork must be submitted at least two weeks prior to the actual travel date. Also, those who use the corporate credit card should specify which charges they plan to apply to the card. If you have questions, please contact Charity Mack at ext. 4250 or cmack@regent.edu. Thank you.

Note that all fields are required. If an item does not apply, please indicate "n/a" in that field.

Today's date

Your Name

Your Email

Dates of travel

through

Your Dept. Chair

Will you be traveling with anyone else (Regent or non-Regent employee)?

No
Yes, traveling with

Location and purpose of trip (Include name of conference, title of presentation, and your position/affiliation within the organization and/or conference sponsor

Frequent flyer or other applicable membership numbers

Please be very specific about your travel needs in each category below, and state your preferred carrier if applicable:

Expense

Projected Cost

Airfare

I will be leaving from


Flight preferences (seat location, special meal, etc.):

Preferred departure time

Note per diem rates as follows: Breakfast - $8.00 must depart home prior to 6:30 am; Lunch - $10.00 must depart home/Regent prior to 11:30 am and return home/Regent after 1:30 pm; Dinner - $20.00 must depart home/Regent prior to 5:00 pm and return home after 7:00 pm.

Preferred arrival time

Is auto rental required? Yes No
Note business office requirements for car rentals: Vehicle rentals necessary to conduct official University business is permitted only when a vehicle is absolutely necessary. Vehicle rentals for the purpose of transit between a port of arrival (airport) and destination (hotel); or intermediary leisure transit is not sufficient justification for rental. Vehicle rentals will not be considered for any travel where the conference or event is being held in or within reasonable walking distance of the hotel.


What time do you need your rental car?

When traveling on official University business, automobile INSURANCE FEES SHOULD BE WAIVED as the traveler is covered by Regent's insurance. Should insurance be purchased, Regent University will not reimburse the traveler for the expense. All employees traveling on university business are required to carry with them a copy of the Regent University Auto Insurance ID Card and the Accident Brochure. These documents provide information on what to do in case of an accident. If you elect to drive your own vehicle and an accident occurs you will file automobile damages with your personal insurance.

Taxi

Other

Lodging


Preferred hotel:

If your preferred hotel only has smoking rooms available, are you willing to take a smoking room in the hopes that when you arrive you can have it switched?
Yes No

If your preferred hotel is not available, what distance are you willing to travel from your hotel to the meeting place? (I need a range if I have to search for an alternate hotel). 
1-5 miles 6-10 miles 11-15 miles more than 15 miles

Fees and Other expenses (please explain)

Comments/Additional information

TOTAL

Do you wish to receive a cash advance? Note that the current Business Office policy is that a minimum projection of $150 is required to obtain a cash advance. If you do not receive a cash advance, you should use your own money to pay for your travel expenses, then submit all receipts along with an Expense Report to receive your reimbursement.
Yes No

 

Any travel not approved in advance or over the approved amount will be the responsibility of the traveler. 

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