Guidelines for Equipment Use
Before you can check out equipment, you must read and sign the Guidelines for Equipment Use.
Introduction
Use of the equipment from the School of Cinema-Television (CTV) Equipment Office is a privilege with corresponding rules. Failure to follow these rules will result in monetary penalties, loss of privileges, or both.
Equipment Office
Location: Com-121 (near the south loading dock, next to the Scene Shop).
Hours: Weekdays, 9:00a-12:00p and 1:00p- 5:00p
Phone: (757) 352-4240
Equipment Eligibility Policy
CTV Equipment may only be used for:
- CTV & CTVU class assignments
- Journalism class assignments
- Animations class assignments
- Endowment Projects
- MA/MFA portfolio projects
- CTVU senior class projects
- Official CTV departmental projects
Tier 1 CTV equipment is available for class assignments, by students who are currently enrolled, who've successfully completed CTV-502 or CTVU-102, and who've filed a signed Equipment Policy Agreement with the Equipment Office.
Tier 2 & 3 CTV equipment requires additional qualifications. Please see Tier Eligibility policies below.
Students who've successfully completed CTV-502 or CTVU-102, are also eligible for Tier 0 CTV cameras - which are made available for practice on non-class projects, by special request.
Camera Tiers
Regent's video and film cameras are available for class assignments, to currently-enrolled CTV students (graduates and undergraduates) and Animation students who have successfully completed the following courses:
Tier 1: CTV 502/CTVU 102 Equipment Workshop
- HD Cameras: JVC ProHD GY-HM100U
Tier 2: CTV 546/CTVU 446 Cinematography
- HDV Cameras: Sony HVR-V1U, JVC ProHD GY-HD100
- HD Cameras: JVC ProHD GY-HM100U, Panasonic AG-AF100
- SD Cameras: Sony DSR-570, JCV GY-DV500
Tier 3: CTV 546/CTVU 446 Cinematography (NOTE: Limited to Endowment Projects, Senior Projects, Portfolios, Official Regent projects, or by Special Permission, only)
- Film Cameras: Arriflex SR3, Arriflex SR2, Arriflex S, Arriflex BL, Aaton, Camera Products CP-16
- HD Cameras: JVC ProHD GY-HM700U, Panasonic AG-AF100 w/adapters
Tier 0: CTV 502/CTVU 102 Equipment Workshop (for practice, by Special Permission, only)
- SD Cameras: Sony DCR-TRV900, Sony DSR-PDX10, Sony DSR-PD150
Grip/Lighting Tiers
Regent's grip and lighting equipment is available for class assignments, to currently-enrolled CTV students (graduates and undergraduates) and Animation students who have successfully completed the following courses:
Tier-1: CTV 502/CTVU 102 Equipment Workshop
- Lighting: Arri Combo kit, Arri 650 kit, Red Head kit, Lowel kit, gel-kit, gloves C-47s,18x24 Nets & Flags, 24x36 Nets & Flags
- Electric: Stingers, Cube Taps
- Grip: C-Stands, Mafer clamps, scissor clamps, sandbags, Wheelchair dolly
Tier-2: CTV 545/CTVU 345 Lighting
- Lighting: Arri HMI, Desisti HMI, Arri 1K, Mole Tweenie II, Mole Baby, Mole Junior, Mole 2K Zip, Pepper kit, LED kit, Fluorescent kit, China balls, Sekonic incident light meter, Sekonic Digital incident light meter
- Grip: Taco Cart, Applebox sets, Highboy stands, Lowboy stands, Ianiro Lighting stands, Junior Mole stands, Baby Mole stands, 8' ladder, 4x4 Frames (w/silk, flag, nets [1x, 2x]), 6x6 Frames (w/silk, flag, nets [1x, 2x]), Doorway dolly, Skateboard Dolly, EZ Jib, QuickJib
Tier-3: CTV 545/CTVU 345 Lighting (NOTE: Limited to Endowment Projects, Senior Projects, Portfolios, Official Regent projects, or by Special Permission, only)
- Lighting: Digital Spot Meter
- Grip: Fisher dolly w/track, 12x12 Frame (w/silk, flag, nets), Jimmy Jib
Tier-4: Special Test & Insurance Clearance (NOTE: Limited to Endowment Projects, Senior Projects, Portfolios, Official Regent projects, or by Special Permission, only)
- Grip: Grip Truck
Audio Tiers
Regent's audio gear is available to all currently-enrolled CTV students (graduates and undergraduates) and Animation students who have successfully completed the following courses:
Tier 1: CTV 502/CTVU 102 Equipment Workshop
- Shotgun Mics: Sennhieser ME-67 (w/pistol grip & windscreen), Audio Technica AT-8035
- Lav Mics: Sony ECM-77B, Sony ECM-44B
- Handheld Mics: Electro-Voice 635A
- Accessories: Sony MDR-V76 Headphones, Boom Pole, XLR cables
Tier 2: CTV 658 Sound Design/CTVU 258 Audio Production
- Recorders: Zoom H4n, Fostex FR2
- Mixers: PSC Alpha Mix
- Lav Mics: Lectrosonic Wireless Lav Kits, Sony ECM-50ps
- Accessories: Audio Cart, Shockmount Pistol-Grip, Blimp, Fuzzy Windscreen, BeachTek XLR adapter for DSLR
Tier 3: CTV 658 Sound Design/CTVU 258 Audio Production (NOTE: Limited to Endowment Projects, Senior Projects, Portfolios, Official Regent projects, or by Special Permission, only)
- Recorders: Nagra IVS-TC, Nagra IV-L
- Shotgun Mics: Sennheiser 416, Sennheiser 816
Video Tape Recorder (VTR) Tiers
Regent's VTRs are available for class assignments, to currently-enrolled CTV students (graduates and undergraduates) and Animation students who have successfully completed the following courses:
Tier 1: CTV 502/CTVU 102 Equipment Workshop
- SD VTR: Sony DSR-11
Tier 2: CTV 556/CTVU 356 Non Linear Editing
- HDV VTR: Sony HVR-M25AU
Equipment Reservation
NOTE:
- Faculty will only approve equipment for assignments from their current classes.
- Only the student using the equipment may reserve it and check it out.
The 48-hour policy
Equipment and facility requests must be submitted at least 48 hours in advance of the desired checkout time. Plan ahead so your professor has time to approve it before your anticipated pick-up appointment. There are no guarantees for anything less than 48 hours.
Reservation Form
Students must request equipment via the equipment office web page. The request form must be completely filled out and submitted via the web page, and must have the proper faculty member indicated, in order get their approval the request. The equipment office staff can't reserve or approve equipment for you.
The online equipment reservation form can be found here.
Reservation requests are granted on a first-come, first-served basis. Be sure to reserve everything you need, as early as possible. Modifications to reservations are not allowed, so any additional equipment requests require an additional reservation and faculty approval. The earlier you make your reservation, the less chance for scheduling conflicts, and the better your chances of getting everything you request.
Equipment Check-Out Appointments
The reservation form requires you to schedule a check-out appointment. The equipment will be put on reserve for you, to be picked up at this scheduled time. Reserved equipment is not available to anyone else. Because of the high demand for equipment, and because of the time constraints on equipment office personnel, late or missed appointments cannot be allowed.
Reservation Priority
Equipment is reserved on a first-come, first-served basis. Request forms that are improperly or incompletely filled out will lose priority position. Be sure to fill out forms properly and completely. The equipment office will make every effort to notify you immediately of any reservation changes.
Training prerequisites
Regent's equipment has various training pre-requisites. Please read the Camera, Grip/Lighting and Audio Tier Eligibility sections, above, to be sure you are eligible to check out the equipment you are requesting.
Reservation Durations
Equipment can be reserved for 48 hours (two days) on weekdays, and 72 hours (three days) on weekends. Note: equipment checked out on Thursday is limited to a 24-hour reservation. Exceptions can be granted on a case-by-case basis, and must be approved by the CTV chair.
Reservations Extensions
Students may request a one-day extension of their reservation period, for a $30 extension fee. Extensions will only be granted if there is no scheduling conflict. Extensions will not be granted for reservations that are scheduled for Friday returns.
Equipment Check Out (Pick Up)
You must thoroughly check the equipment you receive. All of the cameras, light kits, and other equipment kits have lists indicating the contents. Unless stated otherwise, equipment kits are considered to be whole when provided to students. You must verify that the contents of the case match the list, at your pick-up appointment. Let the equipment office staff know if anything is missing, before you check out the equipment. If you return the equipment with an item missing, you will be charged for the missing piece(s).
Likewise, the equipment is considered to be in good working order and in good repair when provided to students. You must verify that the equipment works, and note any damage you find. If equipment is returned with damage, or a malfunction, you will be charged for repairs unless the problem was noted at check-out.
Note: Students should plan enough time to build and inspect cameras during check-out (this is standard industry procedure).
Equipment Return Appointments
The reservation form requires you to schedule a return appointment. You must return equipment during your scheduled return appointment, and it must be in the same orderly fashion in which you received it. All cords must be properly wound and all items must be in their proper cases. The equipment office staff will not check in equipment that is not in proper order; you will be asked to repack the equipment before it is checked in.
Do not!
Do not attempt to return equipment outside of office hours (9:00 A.M.- 12:00 P.M., 1:00 P.M. - 5:00 P.M., Monday - Friday). Do not try to contact equipment office staff at home! Do not ask anyone to let you into equipment storage areas after hours. Do not leave equipment in any room or hallway, unsupervised; doing so will mean the indefinite loss of equipment privileges.
Late Fees
- A $15.00 late appointment fee will be charged if you are more than 15 minutes late for your scheduled check-out or return appointment.
- An additional $15.00 restocking fee will be charged for missed check-out appointments.
- A $30.00 late return fee will be charged for each day past due, starting on the originally scheduled return date, up to the new-purchase replacement cost of the equipment.
- Late fees must be paid by check to the equipment office - please make checks payable to Regent University.
- Check-out privileges will be suspended until late fees are paid in full.
- Only the Dean or Associate Dean can waive or reduce the equipment late fees, via signed note to the equipment office.
Late appointments: Check-Out
Appointments are scheduled to give equipment office staff time to process each request, in addition to other office duties. If you are going to be late for any reason, call the equipment office immediately. You are considered late if you arrive more than 15-minutes after your scheduled check-out appointment time, and a $15 late appointment fee will be charged.
If you contact the equipment office before your scheduled check-out appointment, they will attempt to reschedule your appointment for later that day. You will still incur a $15.00 late appointment fee, but your equipment will remain reserved for check-out at your rescheduled time.
However, if you don't contact the equipment office before your originally scheduled check-out appointment, or if the appointment can't be rescheduled for that day, your reservation will be cancelled, and you will be charged an additional $15.00 restocking fee.
The equipment office will not alter their closing time to accommodate late appointments.
Late Appointments: Returns
Late equipment returns are worse than late check-outs. The demand for equipment is very high, and turnaround times can be very short. If you do not return your equipment within 15 minutes of your scheduled return time, you will be charged a $15 late appointment fee.
If you're going to be late, you must call the equipment office, immediately. If you don't contact the equipment office prior to your scheduled return appointment, or if you don't return equipment within business hours on the original due date, you will be charged an additional $30 late return fee, that first day, for a total of $45; and an additional $30 late return fee, for every day late, thereafter, up to the new-purchase replacement cost of the equipment.
The equipment office staff will not alter the closing time to accommodate late appointments.
Grip Truck Driver Policy
Students/Staff/Faculty authorized to drive the grip truck are subject Regent's driving policy. CTV maintains a small pool of eligible drivers, who volunteer to help with fellow students' projects. The pool is updated annually. To become a candidate for the pool of grip truck drivers, students with clean driving records should contact the CTV department chair - do not contact Administrative Services for this purpose.
Driving Vehicles on Behalf of Regent University:
Individuals who have been approved to drive rental vehicles or Regent-owned vehicles on behalf of the University are required to maintain an acceptable driving record in accordance to the standards of our insurance company. Individuals who drive routinely (more than three times yearly) must submit their driver's license information to Administrative Services for DMV verification.
Administrative Services maintains a list of drivers approved by the insurance company. Any driver found to have an unacceptable DMV record will be contacted immediately and will NOT be permitted to drive on Regent University business. The individual's supervisor will also be notified if driving privileges are denied. Individuals who are on the list of approved drivers and continue to drive on University business will have their DMV record evaluated annually. It is the driver's responsibility to notify Administrative Services immediately of any changes in his driving record, by emailing admsvcs@regent.edu, or calling x4442.
Individuals needing to drive University or rental vehicles on an occasional basis, usually once or twice yearly, need to complete the driver questionnaire found on the Administrative Services web page. The driver questionnaire should be submitted to admsvcs@regent.edu at least three days prior to departure. This will be kept on file as your testimony to your acceptable driving record. Your driving record will not be verified unless you will be driving more frequently for the University.
Using a hand-held cell phone or engaging in any distracting activity while driving a rental vehicle or Regent-owned vehicle on behalf of the University is strictly prohibited. Driving privileges will be revoked for any individual engaged in unsafe driving habits.
All individuals driving for Regent University business should carry the Accident Information Pamphlet listing the Regent vehicle insurance company name, policy number, policy expiration date, and phone number. There are also instructions to follow in the case of an accident. The pamphlet can be requested from the Office of Administrative Services at x4008.
If you have not informed Administrative Services that you utilize rental vehicles, please do so immediately.
Grip Truck Return
The grip truck must be returned cleaned, and properly packed. If the grip truck requires cleaning or repacking by equipment office personnel, you will be charged a $50.00 Cleaning Fee.
Equipment Breakdown
Students should immediately report any equipment malfunction, breakdown or potential problem to the equipment office. If problems occur after regular office hours, please email the equipment office. Students should not attempt to repair equipment. Any burned out or broken lamp bulbs should be returned to the equipment office. Failure to return burned out bulbs will be charged for the bulb.
Negligence
Students are responsible for the replacement cost of lost items or equipment damaged while in their care. In the event of lost or damaged equipment, you will be contacted by the equipment office regarding replacement and/or repair costs. Costs will be collected via check, made out to Regent University. If you incur equipment-related late fees or repair/replacement charges, you will not be allowed to check out equipment until you remit the cost to the equipment office.
